The
meeting was called to order at 6:30 with 15 in attendance, a little
higher than expected.
Open
Forum for property owners consisted of what a P.O. considered
inaccurate reporting of the costs associated with the New Year's Eve
party and does not want the party discontinued. Another P.O.
Commented on the need for a higher quality fencing for the new dog
park for the sake of appearance. The next speaker wants to help out
in the community activities and felt she had been mistreated in her
efforts. The final speaker commented on the great job by those
involved in the Sinnissippi Park display this year (I agree!)
and his concern we may be paying for fire protection hydrants that
are only for flushing lines.
Our
new Sheriff Dave Ernest was in attendance and gave extensive remarks
regarding his plans for future coverage and other wishes going
forward. I will write a separate piece later in the week with more
details. He seems quite sincere in his wish to work hand in hand to
improve coverage for us.
The
AQUA report contained no updates.
Maintenance
reports along with their normal duties they have laid out and prepped
the dog park and augered the fifty holes. Posts will be placed upon arrival. All trucks are safety
tested, prepared or winter, and prepped with plows and spreaders. The
salt is on hand. Shoulder and road repair is ongoing, the motor was
replaced on the pontoon boat, and the boats are in the storage unit.
Savannah
Oaks Club House reports there will be a Masquerade Halloween Party to
end the season starting at 8 p.m. December 31st, ending
with the midnight toast.
Lake
Management reports the leaf collection went well with plenty of
volunteers. When the fish were stocked there were substantial losses
due to water temperature. We have not been invoiced at this point and
we will be restocked to cover the losses in the spring. (We have
dealt with Logan Hollow Fisheries for some time and they are
reputable and dependable so we will be fine.)
Recreation
reports Cindi Lutzow will be taking over as Yoga instructor for
Amanda Stivers upon her resignation. The Health Fair was a success
and will be a yearly event. Holes for the dog park fencing are dug
and the finalization of the rules should be soon.
Events
reports about 80 people turned out for Turkey Bingo and it will be
extended to two hours next year from one and one half hours. Forty
five tickets have been sold as of December first for Breakfast With
Santa. At least 150 people turned out for the Vendor Fair. It will be
run separately from the Health Fair next year due to space
requirements.
The
possibility of putting video gaming machines into Savannah Oaks was
dropped as agreed on a unanimous vote after it was tabled for months
so we could see if we are able to stem the Savannah Oaks losses
without resorting to gambling. We are gaining on the problem so the
machines will not be installed.
(This
is the tough one to report.) Francine Mills has decided she will
be closing the Eagle's Nest December 31st. (I will
write more on this in a separate post with a further explanation.)
Your
Finance Commission reports again we are looking very strong for the
year to date. The standing at the end of November is Operating cash
of $186,128.30, Operating investments of $634,597.02, Road
investments of $354,628.75, Reserve investments $3,383,172.53. Total
investments $4,372,398.30 and Total cash of $4,558,526.60.
We
are currently under budgeted expense by $164,104.93 and over revenue
budget $98,703.14, meaning we are “to the good” by $262,808.07 to
date.
Our
monthly write-offs totaled $4,262.79. Accounting adjustments are
$625.90. (As I mention often, these costs are budgeted yearly as a
recurring line item. Jeff's numbers and mine don't agree exactly for
this month but the bottom line balances so no problem)
A
motion was made and passed to replace the office carpeting one year
earlier than scheduled due to the amount of wear and the fact it is
becoming a trip hazard. A resolution to that affect will be passed in
the January meeting with installation to follow shortly. Lonnie's
Carper Max came in with the best bid.
The
water softener at the rec center has needed three fairly recent
repairs and again needs around $700 in additional repairs so the
motion was made to pass a resolution to replace the softener at a
cost of $2,394.00 including a five year full warranty for the
commercial softener.
A
motion was made to pass a reso funding the South Gate that is now out
of service. The cost will be $4,600.00 and is budgeted in reserves so
no affect on operating. (These
gates get a heck of a lot of use so this is and will remain an
ongoing expense but it is still a lot cheaper than physically manning
the gates.)
Be
sure to check your Candlewick Paper for the official minutes of the
meeting.