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Tuesday, March 21, 2017

February 21, 2017 Board meeting personal notes

BOARD MEETING NOTES... FEBRUARY 21, 2017



Open Forum consisted of a gentleman who felt I had mis-characterized him during the annual meeting. If that was the case it was unintentional. Most of the rest was support for going with the $419,000 plus Outpost rebuild.



The AQUA update indicated not much new happening during the winter but they had money put away for manhole work in the areas we do our road project. Pat Wren gave the report.



New officers were elected. The results follow...
President Ken Dillenburg
Vice President Rich Witt
Treasurer Jeff Lutzow
Secretary Randy Budreau
Randy Budreau was appointed to the ECC as a new member.


Finance Commission reports our standing at the end of January is Operating Cash of $1,040,865.57, Operating Investments of $399,593.84, Reserve Investments $3,804,751.75. Total Investments $4,204,345.59 and Total Cash $5,245,211.16.
We are currently under budgeted expense by $174,575.44 and over revenue budget $87,298.89, meaning we are “to the good” by $261,874.33 fiscal year to date.
Accounting adjustments for February equal $92.86. Write offs for the month are $69,738.16 for the Boone County owned lots.



Lake Management had a presentation from Clarke Aquatics about the upcoming Milfoil treatment plan. This as well as the skimmer update can be found on this blog down a couple posts. Egg addling will start April 8th. Volunteers needed. Show up by the Rec Center at 9 or slightly before. A sub-commission will be formed to help with the kids fishing tournament this year. Concept plan for above the dip is coming along slowly.


Events asks the board to set up a booth during the Vino and Vintage event and if the board members would man it. I indicated could not help man it but the bosrd authorized it and some members plan to help. Kathi Smith was elected Chair of the commission with Pat Bartels vice-chair and Mary Gerard secretary. Valentine Bingo had 75 participants. Dandy Donuts sold food and donated all proceeds to the Fireworks Fund for the Fourth of July. (Very generous) Lunch with the Easter Bunny tickets are now on sale.



The Rec. Commission says they are having problems with instructors being present as needed for the fitness classes. Karate remains popular and after school runs 12 to 21 kids. Bunko is April 15th Pub Trivia is March 25. Biggest Loser has 28 signed up. Polar Plunge is April 1st at 6:30 p.m. (Fitting it is on April Fool's Day!)



The Roads Commission indicates the decision was made to patch Candlewick Boulevard this year instead of overlay so both inbound and outbound can be done the same year. Roads being given microsurface will be patched before microsurfacing. McClure Engineering is to indicate what is needed for the culvert replacement by Fishermen's Cove.


Communication Commission reports they are still working on the "Anything that Floats" race. The first promotional newspaper ad of the year will appear April 7th.



The Golf Commission had no meeting, no quorum established.



Public Safety says the stop signs at the gates will remain. There will be a drug prevention presentation by Sergeant Dave Dammon of the Belvidere P.D. April 13th at 6 p.m. In the Rec Center.



The Outpost rebuild was again discussed. No firm plan as of this date.



We are waiting for more information from Shawcraft Signs regarding costs and possible proposals for a new East Gate sign. A meeting was also held with Image signs and we are waiting for proposals from them, probably ready for discussion at the April meeting. They built the Savannah Oaks sign.


Savannah Oaks clubhouse is of course currently closed, no report.


A resolution was passed contracting with Turf Maintenance to again handle the contracted grounds maintenance this year.



A resolution was passed authorizing inspection and repairs on our tower guy wires by Prime Time Audio/Video. The tower in Maintenance is missing wires as well as the same situation at the South gate. All of our towers will be inspected and repaired as necessary. This is a liability issue, stability is a must.



A reso was passed hiring McClure Engineering for oversight of our road project this year.



The Boone County Arts Council thanked us for sponsoring the Music in the Park performance upcoming later in the year by the Rec Center.




Be sure to watch for official minutes printed in your Candlewick Paper.

Friday, March 17, 2017

Board meeting of March 21 agenda



Ecoharvester (skimmer) update


Our skimmer is still at the manufacturer. Besides a very high setting on the hydraulic pressure on the left side there are also two arms that need replacement, one broken. It will be repaired, then water tested, then we pick it up, hopefully with the major problems solved. I am guessing another two weeks because the arms must be fabricated. We will need this machine if the algae bloom problems Clarke Aquatics predicted from their treatment come to pass. We are spending some money on this machine, but we want it running and doing it's job. Compared to the over $4,000 we are paying just for lab testing to find the specific genetic makeup of the Milfoil in our lake we will live with it.
Ken

Wednesday, March 15, 2017

Clark Aquatics.... Lord help us!

This is not our lake but it is Milfoil infestation

Lake Management hosted the Clark Aquatics presentation of March 14th. Some sounded good, other aspects were disappointing.
Weather permitting the first application will be at the end of April or beginning of May. It will be in two parts, half the 104 acres coverage first then the other half later. Assurances were given that they would treat the close shoreline, not only the easy to treat deeper water. They will be using Dyquat, the same chemical we have been using in-house. Dyquat is being used because they have not yet determined the genetic structure of the Milfoil and until that is accomplished.. and that will take weeks in a lab.... they don't know what will be best for our specific type, (probably hybrid).
We were forewarned to be patient, this will be a long term thing and as the weeds die they will be fertilizer for algae, meaning probably serious algae blooms. Bottom lining this, we will be paying for these treatments for many years to come. This first treatment if memory serves was $40,000.00 (around $17.00 of each of your dues) and as I said, much more to come. We have no choice if we want the lake usable.
The Milfoil was brought into our lake most probably by a boat carrying some from another lake. It spreads like wildfire. Our current infestation took about two years and we are packed with it. Any part of the plant that is cut from the main stalk will re-root and grow a new plant. This is terrible stuff! It reminds me of the way Creeping Charlie spreads in a lawn.
Clark has worked on several other lakes, including Lake Carroll, which is another association based lake in Carroll County.
The way these association expenses keep mounting it makes me feel like throwing up my arms and saying "I give up!"

Ken

Saturday, March 11, 2017

Congratulations to all

BOARD OF DIRECTORS ELECTION RESULTS

Chuck Corso 323 votes, three year term
Gary Kurpeski 309 votes, two year term
Sarah White 263 votes, not a bad vote total

Wednesday, March 1, 2017

JOBS, JOBS, JOBS!!!!!!!


CANDLEWICK IS NOW TAKING APPLICATIONS!
Savannah Oaks will be opening for the season before too long so it is time to fill staff positions.
Club House Manager, Bartenders, Cart Attendant, and Course Ranger.

The pool will be needing a Pool Manager, Life
Guards (must be certified), and Check in attendants.

Maintenance will need general summer help.

Public Safety is taking applications for Lake Patrol and Gate officer.

Apply for all positions at the main office. Don't wait, these positions will fill.

Ken





Sunday, February 26, 2017

A Sunday Smile from Dale Mediema


 
 In a Detroit church one Sunday morning, a preacher said, "Anyone with "special needs", who wants to be prayed over, please come forward to the front by the altar." With that, Leroy got in line, and when it was his turn, the Preacher asked, "Leroy, what do you want me to pray about for you?" Leroy replied, "Preacher, I need you to pray for help with my hearing."  The preacher put one finger of one hand on Leroy's ear, placed his other hand on top of Leroy's head, and then prayed and prayed and prayed. He prayed a "blue streak" for Leroy, and the whole congregation joined in with great enthusiasm. After a few minutes, the preacher removed his hands, stood back and asked, "Leroy, how is your hearing now?"  Leroy answered, " I don't know. It ain't 'til Thursday." Blessed are we who can laugh at ourselves.... For we shall never cease to be amused

Wednesday, February 22, 2017

And down she goes again


The skimmer was out on a trial run today and it took just over an hour for the same pump to blow as always. Maintenance said it also might be a cotter pin (they call it a key) but they don't go without some serious stresser. The same side as last time blew.
Back in the shop to continue to try to nail this down before the algae and weeds really start to take off.
Ken

Tuesday, February 21, 2017

Personal meeting minutes from the board meeting of 2/21/2017

BOARD MEETING NOTES... FEBRUARY 21, 2017



Open Forum consisted of Bonnie Marron with a request to keep the Savannah Oaks clubhouse open later than the current plan for weekends.



The AQUA update indicated they will probably be putting new mains at James and Cornwell plus possibly Galahad and Squire. They are still negotiating with Poplar Grove on an agreement to obtain water from them into our system if another well problem arises in the future. AQUA also intends to change out another 1200 meters.


Finance Commission reports our standing at the end of January is Operating Cash of $1,094,429.71, Operating Investments of $520,723.01, Reserve Investments $3,675,984.20. Total Investments $4,196,707.21 and Total Cash $5,291,136.92.
We are currently under budgeted expense by $154,656.55 and over revenue budget $83,213.75, meaning we are “to the good” by $237,870.30 fiscal year to date.
Accounting adjustments for January equal $124.89. Write offs for the month are $42,486.57


Lake Management asked the board to change the guest fishing permit to match state regulations for legally blind and disabled, not to need a guest permit if they have a state disabled card. Resolution first reading, no action.
Clark (weed control) will make a presentation at their meeting in March. No new fish structure was added this winter. The limit for keeping Northerns went from one to two for residents and one for guests. Frankly, I wish there was a limit of about 10 under sixteen inches. We are being overrun with these. I guess state law dictates, which is ridiculous since we paid to stock the pike.



Maintenance has reversed the orientation of the hydraulic pump that keeps failing on the Ecoharvester to see if that helps. All failures have been on one side of the machine. There are two pumps. They also have changed the axles from on side to the other to see if that causes the pump that has never failed to do so. If it does that should mean it is a problem in the drive axle. It will be tested as soon as the lake is open. I know, more info than needed!


Events tells us Kathi Smith will remain the chair for the commission. Breakfast with Santa was a success. Lunch with the Easter Bunny is in the planning stage. Garage sales advertising and logistics were discussed and are on track.
Vino and Vintage-Dandy Donuts was discussed. Mary has some sponsors already on board and is waiting for more responses. Help will be needed to make this a successful event.



The Roads Commission indicates they would like to pave Briarcliff to Constitution and the East Gate area from '76 to the first Lamplighter Loop. Proposed micro-surfacing will be Constitution from Candlewick Drive to Gables, Candlewick Boulevard, Redman, Drury, and Marquette from Gables to Benedict. An engineer will be coming out this month to look at a couple culverts and give recommendations for remediation. Discussion was held on the purchase of a road shoulder retriever. No decision at this time.


Communication Commission reports the Boone County Magazine will carry our ad again this year. Our ads in the Daily Herald will be starting again April 7.



The Golf Commission had no meeting



Public Safety is considering recommending removal of stop signs at the East gate. I personally feel this will be a danger and would be a mistake. Our Public Safety Chief will be working to make the information about how to contact the front gate for assistance easier for residents.



The Rec Commission announced fitness classes are offered on an 8 week basis at a cost of $30.00. Karate is averaging 15 youth and 5 adults per class. After school is running 8 to 21 kids daily. Preschool has 7 enrolled. January had 20 attend for Bunco.
22 people signed up for "Biggest Loser." Pub Trivia had 6 teams.



The Outpost rebuild was again discussed and another town hall will be held March 12 to get input from the community. It will run 1 to 3 p.m. More info to come.



Shawcraft Signs provided a basic design suggestion for a new entryway sign for our main gate. Shawcraft will be ontacted with a request for a more striking entry sign. Their curreent proposal was o.k. but did not present the striking first image we are looking for. Back to the drawing board.


Savannah Oaks clubhouse is of course currently closed.



The board discussed the current campfire rules at the request of a property owner who feels the health issues from the smoke are a concern and outdoor fires should be eliminated. The board discussed the issue and decided the current rule is sufficient.



The board publicly thanked Rich Witt for cleaning litter from both sides of Caledonia Road from Dawson Lake Road to Kelly road. This is a board project but Rich took it upon himself to handle it. Another good neighbor was also thanked for the efforts of her family. Nancy Wieczorek decided it was time to handle the litter problem at our South gate and cleaned the litter, changing it from an eyesore to a pleasure to behold. I have to note, in this small amount of time litter is again appearing in those locations. WHAT IS WRONG WITH PEOPLE????


A resolution was not passed to replace the worn carpet with tile in the office in the Rec Center. The issue will be revisited at a later date.



A resolution was passed contracting with Tallgrass for stewardship of our bioswale plantings for another year.



A reso was passed contracting with Kutchins Robbins and Diamond to handle the Candlewick audit this year.



Announcement was made of the special Board meeting March 7th for final passage of the 2017/2018 Candlewick budget. It contains a $24.00 increase in yearly dues.



Be sure to watch for official minutes printed in your Candlewick Paper.

Sunday, February 19, 2017

Confirmed

 The company handling the lake weed control spring spraying will be at the next Lake Management meeting.
Let's hope the treatment is very effective or we will have one rough summer!

Saturday, February 18, 2017

Well folks, they are still there

 Our end of the lake is now open and the weeds are thick as heck. The mild winter has given us no help in that respect. My understanding is the folks who will be performing the professional spraying this spring will be at the next Lake Management meeting to explain how this will be handled. I hope to make it and maybe you should as well if the weeds are worrying you as they do me.
 Still not confirmed they will be at the meeting but that is what I was told.  Ken

Saturday, January 28, 2017

February 5th, can you spare two hours? (Starts at 1)

This is the day of the candidate's forum. Come to have your questions answered by the candidates so you can make a good selection of the people you wish to have make the decisions for Candlewick. It will last about an hour... then comes the....
This should take about another hour. Take a look at how your dues are being spent and get your questions answered. The budget actually came out a lot better than I anticipated but it is still good to view the final results.

Thursday, January 19, 2017

Savannah Oaks changes

These are the plans for the coming season regarding the clubhouse. The decision was made we are not operating a bar, it is just a convenience for the golfers.

The clubhouse will close one half hour after golf is over.
Clubhouse hours will coincide with the golf season.
The food menu will be simplified and condensed.
Drinks (alcoholic and non-alcoholic) will be only the good sellers to control inventory.
Tobacco products will be eliminated.
The "chip" program is discontinued.

These changes are to stem the losses we have been taking in the clubhouse operation yearly.

Wednesday, January 18, 2017

Another interesting statistic

 The only logic I can see in this is my last name being Dillenburg, which is German. Otherwise why would anyone in Europe care about the blog? These stats are this month through the 17th.

Tuesday, January 17, 2017

Board meeting of January 17, 2017

Open Forum consisted of Noah Currier from Wounded Warriors mentioning ABC has been filming the Wounded Warrior program including the new facility at Candlewick. It is to air in April and should be good publicity for Candlewick. He said they need to put hard flooring in the facility and do some bathroom remodeling for handicapped access so anyone willing to help should contact him.



The AQUA update indicated they are in the process of planning for next year's main replacements. The new well will not be built and will mean a huge savings. Instead they will be using a connection with Poplar Grove if there is a failure again where water can be sent to us, avoiding the last problem we had.


Finance Commission Finance Commission reports the budgeting process is in high gear with the proposed budget about set to go for the next fiscal year.
Our standing at the end of December is Operating Cash of $1,080,327.64, Operating Investments of $520,651.14, Reserve Investments $3,669,888.50. Total Investments $4,190,539.64 and Total Cash of $5,270,867.28.
We are currently under budgeted expense by $143,367.07 and over revenue budget $69,991.91, meaning we are “to the good” by $213,358.95 fiscal year to date.
Accounting adjustments for December equal $479.78. Write offs for the month are $327.01


Lake Management reports Wendler Engineering has the engineering report almost finished regarding the possible settlement/retention area between Caledonia Road and the "dip." Clark estimates we will need to treat about 104 acres to get control of the Milfoil in the lake. Further treatment will be necessary. Additional limbs will be added to lake structure if available.


Events cancelled their meeting.



The Roads Commission discussed the areas for work in 2017, possibly continuing the two inch overlay on Candlewick Drive from where it ended in 2016 and extending another mile. Discussion was held about which is better, microsurfacing, chip/seal, or slag. No final verdict yet. A suggestion was made to purchase a shoulder retriever.


Communication Commission cancelled their meeting.



The Golf Commission cancelled their meeting.



Public Safety had a meeting but Val Alt was injured in a fall outside and the meeting was stopped at that point to give her aid. Nothing of substance had been discussed prior.


The Rec Commission meeting was cancelled.
It was decided the punch cards used in the Rec Center will be discontinued but of course the outstanding cards will be honored.



The Outpost rebuild was again discussed with further study looking for a less expensive option.



A meeting was held with ShawCraft Signs to indicate our preferences regarding a new East Gate entry sign. The old one is in bad shape, is placed too far from '76 for viewing, and is dated. The representative is to report with proposals for a new, modern, striking sign to represent our community. It is time to upgrade our curb appeal.


Savannah Oaks clubhouse will sport less hours next year and a less extensive food availability. We lose money every day the clubhouse is open and we must stem the bleeding as much as possible. The clubhouse is for the convenience of golfers and is not to be a neighborhood bar. New hours and food availability will be published here soon for your perusal.



Savannah Oaks reports Pub Trivia had a good turnout Dec. 10th. Pub Trivia will be at the Rec Center for the winter. The New Years Eve party had attendence of about 50. The clubhouse is now closed for the season.


A resolution was passed moving the 401K plan from Alpine Bank to Principal Financial. This was due to the fee structure at Alpine.



A resolution was passed contracting with Clarke Aquatic Services to treat approximately 104 acres of the lake to control invasive weed species plus obtain and have a lab identify specific species to have proper chemicals used. The cost for this will be $39,165.00. This is not in our budget but is a necessary expense to control the unexpected milfoil population. Another budget buster!



A reso was passed to replace the two rusting metal doors in the Pool House at a cost of $4,647.19. This is coming from our replacement reserves so no budget problem here.



Be sure to watch for official minutes printed in your Candlewick Paper.

I am sure some are wondering

Monday morning was the last chance to turn in a candidacy statement for the board election. There are two seats available and we have three candidates running. Chuck Corso, Gary Kurpeski, and Sarah White have turned in their paperwork (Listed in the order they turned in information). Be sure to read the February paper to see their views on Candlewick and remember to attend the candidate forum to hear them field questions. 

Friday, January 13, 2017

I am amazed.





As I published the board agenda I decided to take a look at the page views. Since I stopped almost all posting I expected to have a very small number. Look below! Why? I haven't a clue but thanks for the interest.  Ken


January 17, 2017 Board meeting agenda



Monday, January 2, 2017

Pool table free


We are giving away Darrell's (my son) pool table. It is in the basement and is in pretty good shape. New felt wouldn't hurt. All you have to do is take it apart and get it out of his basement and it is yours. Included are the balls and a couple sticks.
Give me a call if you are interested. Ken 815-978-3559

Sunday, January 1, 2017

Some new information


 The office will be getting this message out through e-blast and our message boards but there will actually be two seats up for grabs in the board election. Greg Waite has resigned due to a job promotion and a move from Candlewick so his seat plus Don Parisi's will both be open.
 Information to this point indicated just Don's term had expired so one open seat.
 I hope some really great people will decide to run.
Ken