Tuesday, October 17, 2017
BOARD MEETING NOTES... October 17, 2017
Open Forum consisted of myself publicly thanking Chief Wood for helping my son get off the floor after another fall. I was out of town and he came to help in my place. I very much appreciated it.
A P.O. Asked about removing the thruster posts from the dip inlet this year so the kids could ice skate. A question was raised about why we are changing the roof line on the Outpost rather than saving money keeping the same roof line. Another question was about restaurant equipment for the S.O. Clubhouse and a couple adjacent buildings.
Finance Commission reports our standing at the end of September is Operating Cash $1,903,497.54, Operating Investments $400,162.65, Reserve Investments $3,574,768.77. Total Investments $3,974,921.42 and Total Cash $5,878,418.96.
We are currently under budgeted expense by $94,227.36 and over revenue budget $51,219.47, meaning we came out “to the good” by $150,448.83 this fiscal year through the end of September.
Accounting adjustments for September equal $470.60 due to rental properties not currently rented. Write-offs for the month total $557.98.
Lake Management indicates the lake level is down and weeds seem to be growing again. Leaf collection will be November 4 and 18. Show up at maintenance at 9 to help out. Budget requests include more money for additional bioswale plantings, a dock extension behind the Rec Center, and lake treatments by Clarke Aquatics. Fish stocking will be 750 Small Mouth Bass, 1245 Crappie, and 2000 Walleye. The kid's fishing tournament will be held June 10, 2018 from 10:30 to noon (just before Lake/Links).
The Golf Commission asks for $10,00 for another grounds person, $3,500 for a storage building with refrigeration, $6,500 for a pole building so carts can be out of the weather. They would like the kitchen equipment from the restaurant for their use. They would like the Clubhouse open all year. This will be discussed in the Board's upcoming budget meeting.
The Golf course report shows the losses are $28,993 less than last year so we are gaining on it but the savings are from expense reductions, not revenue growth, so as with golf courses in general it is a tough market.
The Rec. Commission says After School is averaging 19 to 23 kids, Yoga has 5, Cardio Drumming has about 6, Karate 7 kids and 7 adults. Go Glo Run had 32 walkers meaning $160.00 revenue and spent $205.77 to run the event. Bunco has 16 participants in September.
Events went over the Lake/Links event and there was substantial dissention regarding the change of date which took the date used prior by Vino/Vintage. First Responders Picnic will be after the Fourth of July parade. Turkey Bingo will be November 17th. Dandy Donuts (Dan and Mary) will be supplying the food at no cost (thank you) and any donations will go to the fireworks fund.
The Roads Commission had no meeting but Randy indicated there werer two miles of noicrosurfacing, 1.6 miles of two inch overlay, 3.2 miles of shouldering work. Culverts were also repllaced.
The Golf Course report from Tom Schneider says lack of rain had become a problem and watering has increased. The greens look good but the tees and fairways are not as good as they would like. The tees will be aerated and wetting agent used to impove the functionality. Greens have been aerated.
The Board discussed what to do with the restaurant space that is soon to be vacated. It was decided since it is not a viable space for a restaurant we will sell all the unneeded equipment and set up a catering kitchen area, needing little changes to the existing space. &&&&&&&&
The Outpost ADHOC recommends to the Board remodeling the Outpost as was suggested at the last Board meeting rather than tearing it down and replacing it. (This was the proposal obtained by the board that was within budget) They also would like to have a town hall for P.O. Input.
The Outpost remodel was again discussed. The board decided to see if there are better costs avilable if we were to skip the roof tear off and profile replacement. We will see the cost variences before going for blueprints and possibly proceeding.
Savannah Oaks Clubhouse reports there have been some complaints about the shorter hours and the tees being too hard. The Labor Day tournament went well with 19 men and one lady participating. First place was a tie so the prize was split. Pub Trivia had a good turn out. The Halloween Party will be October 28 starting at 8 p.m.
A resolution was passed funding the emergency culvert replacements from the replacement reserves.
A resolution was passed covering maintenence truck installation of a carbon steel bed floor overlay. Cost is from replacement reserves.
at 9:36 PM
Tuesday, September 19, 2017
BOARD MEETING NOTES... September 19, 2017
Open Forum consisted of questions on the Outpost building staying under budget, getting other bids, and fixing the lake problems for next year.
The AQUA update indicated the manhole repairs are underway but one is on backorder and may be a problem.
Finance Commission reports our standing at the end of August is Operating Cash $1,924,023.32, Operating Investments $400,149.47, Reserve Investments $3,577,037.79. Total Investments $3,977,186.80 and Total Cash $5,901,210.18.
We are currently under budgeted expense by $71,994.82 and over revenue budget $44,378.75, meaning we came out “to the good” by $116,373.57 this fiscal year through the end of August.
Accounting adjustments for August equal $925.60 due to rental changes Write-offs for the month total $279.96.
Just as a side note, Savannah Oaks is operating better this year, cutting the losses by over $14,500 compared to 2016. Nice to see!
Lake Management indicates lake conditions have improved but we still have weeds and blue/green algae. Budget requests will be for additional bioswale plantings in Firefly Bay and Whiting Park. Clarke Aquatics will be performing a systemic treatment in the spring with a community meeting prior to the treatment so all can understand the plan. Additional treatments may be needed throughout the year as well to stay on top of the situation. Leaf collection will be November 4th and 18th. A request was made for two "NO FISHING BETWEEN SIGNS" for the beach area.
The Golf Commission would like some signage for holes 5 and 7 so new people will know where to go. Signage is also needed for the driving nets. Sand has arrived for the traps. The commission questioned the timing of watering and why only greens are watered. The last tournament of the season will be October 14th and the annual Halloween Party is the 28th.
The Rec. Commission says it would like for the board to fund Lake/Links as an annual event to be held the second Sunday in June when gates are open for open houses. Granted. After school started August 17th with 20 kids enrolled. Yoga started August 30 with 5 signed up. Cardio Drumming started September 6th. Karate had seven kids and seven adults this season. Preschool was cancelled due to low enrollment. Biggest loser has 8 signed up. Glo Go Run will be September 23. Registration at 6:30 at the S.O. Clubhouse and a $5.00 fee per entry. Lake/Links gave 123 boat rides, 1,135 tickets sold for kid's activities at ten cents each. Cost for the event was about $1,700.00
Communications discussed asking the Board to have the gates open for the kite flying October 15th from 11 to 4 for the postponed Chicago Kite event. The board agreed. The picture contest has not garnered enough participation to warrant it's continuance.
Public Safety tells us they would like to see the citations published in the paper broken into groups of Public Safety and Building violations. The board decided to investigate the possibility further. Signs were requested for two areas stating " CAUTION CHILDREN PLAYING." The board agreed.
The Roads Commission had no meeting but the road paving, shouldering, culverts, etc. are continuing as per the project.
The Golf Course report from Tom Schneider indicates the course is still playing well and they are having to water the heck out of it due to no rain. A section of the pump intake line had to be replaced due to failure.
The Outpost remodel was again discussed. This became a lot more complicated during the last five days. A couple of us on the Board have recently been working with Kirk Hollembeak about our desires for remodeling the Outpost. Kirk put a lot of work into this and came up with what I consider a good proposal that covered our needs well and kept us on budget. We would have an attractive, functional, building that would be an asset to our community.
Dandy Donuts Lakeside had requested a meeting with Theresa and myself to discuss the restaurant. That was on Thursday, September 14th. They knew we were close to making a decision on the Outpost and wanted us to know their plans prior to the vote. Dan and Mary have decided for a variety of reasons to vacate the space after November 18th of this year. They have worked very hard not only in the restaurant but also through volunteerism and donations. They deserve a lot of thanks from our community. They are great people that intend to stay involved in bettering Candlewick.
Prior to speaking with Dan and Mary about leasing the space three or so years ago there was discussion on the board about simply razing the Outpost and using the restaurant space for the same purpose as the Outpost. The idea was dropped because so many people felt we really need a restaurant here. That has proven a false assumption. The support is not here for even a short hours facility. If it could be done Dan and Mary would have accomplished it.
The idea of using it as rental space has now become a viable option once again and the board decided to investigate the modification cost for the restaurant area while tabling the Outpost bid for the next meeting. The view from the room is breathtaking. It has a gas fireplace. The kitchen area can be set up for the same use as the Outpost and can be locked off except for special uses. It has video monitoring. The space is a little smaller but not much and the patio is there as well to use. There will not be additional utility costs. No need to insure a new building. No Outpost to maintain. Our employee would already be on site during the usage. So many positives to this idea.
Dan stated he would be happy to help set up the kitchen area as needed for our use. Most of what we need is already in the kitchen so very little expense involved.
Let's get into the numbers. If we go with using the restaurant space and teardown of the Outpost we can save around $200,000 even with the lastest bid after the cost of razing that eyesore of an Outpost. That money could stay in the replacement reserve account to offset some of the shortfall that will show in our lastest reserve study that was completed this year. Another factor will be there is no need to put a remodeled Outpost in the reserves with contributions each year for future replacement. Even more savings! More information coming at next month's Board meeting. No decision yet.
New East Gate signage is now in and looking great! Try to take a look at night while it is lighted.
Savannah Oaks Clubhouse reports Lake and Links went well with a putting contest, mini horse cart rides (43), and a ping pong ball drop with the Berdis family winning $208.00
Caledonia Road clean up is set for Tuesday, September 26th at 4:30 p.m. Help is always needed and appreciated! Meet at the West gate for supplies.
The AQUA proposal for a rate increase was discussed. The Attorney General is involved but not a lot of new information at this time.
A resolution was passed regarding testing for the pavement and culvert work. Payment will come from replacement reserves.
A resolution was passed contracting for a service plan regarding the computerized watering system at Savannah Oaks. Again, budgeted and paid from replacement reserves.
A resolution was passed contracting with Clarke Aquatics for next year's treatment of our lake Milfoil as well as lake testing and "bump treatments" as necessary to stay on top of the situation. Expensive... not to exceed $60,000 and this will not come from reserves. It is from our operating account. This is an unplanned expense that must be budgeted next year. Be sure to thank whomever brought this into our lake on their boat!
at 9:50 PM
Tuesday, August 15, 2017
BOARD MEETING NOTES... August 15, 2017
Open Forum consisted of mainly concerns about the condition of the lake and methods being used to remedy it. Closer spraying, upstream improvements including purchasing land above the dip stream to curb the inflow with plantings and other measures. Some good suggestions were aired. Discussion was also held about paving the golf path in sections and doing some drainage work for some of the path areas. In general allocating more funds for the course.
The AQUA update indicated the work had begun Tuesday paving the road cuts they have made and the seeding and landscaping should be finished the first week of September on James and Galahad.
Finance Commission reports our standing at the end of July is Operating Cash $1,969,513.65, Operating Investments $400,145.85, Reserve Investments $3,679,201.57. Total Investments $4,079,347.42 and Total Cash $6,048,861.07.
We are currently under budgeted expense by $64,465.98 and over revenue budget $38,205.44, meaning we came out “to the good” by $102,671.42 this fiscal year through the end of July.
Accounting adjustments for July equal $600.00 due to two homes that were rentals now being owner occupied. Write-offs for the month total $452.75 due to banks only being required to pay 6 months of common expenses and charged citation after assessment paid.
Lake Management indicates the grant application was submitted for cooperative funding of modification of the area above the "dip", remediating some of the run off sedimentation as well as nutrient feed into the lake that promotes algae blooms and weed propogation. Will we get the grant? Doubtful since this is a non-priority year for our geographical location.
Lake conditions are improving but many residents are unhappy with the lake condition (as am I) as well as the chemical treatment of the lake. It is still not as it should be but all reasonable measures are being taken. We must live with a less than perfect lake until this milfoil problem is under control. Remember, this is a self inflicted wound by one or more of our residents that brought this scourge into our lake from elsewhere. It is ugly and expensive.
The fish stocking request for next year will be $10,000. The early fish shocking survey was discussed. This report is where the information is obtained leading to the stocking necessary to retain a good fishery. The next fish shocking is planned for September or October. Some additional monies may be requested for more bioswale plantings at Whiting Park.
Leaf collection dates will be November 4th and 18th this year. Volunteers always welcomed.
The Golf Commission recommends John Stern be an alternate member. The top budget request for next year will once again be paving of the cart paths. The youth league tournament had ten participants in each age group. No tournaments in August.
The Rec. Commission says yoga will run from August 30 to October 4th. Summer camp is having 6 to 13 kids per day. Lap swimming is producing very low numbers and will be re-evaluated for next year. Bunko is August 18th. The last Bunko had 16 participants. The next meeting will be August 24th at 6:30 p.m. for anyone interested.
Communications discussed how to get and retain members. My comment, the time of day for the meetings is a problem for many. Candlewick promotional ads will continue to run twice per month. Lake and Links discussed.
Public Safety tells us Dan Calhoun is now a member of the Public Safety Commission. The commission feels "CAUTION CHILDREN PLAYING" signs should be placed in some areas. Recommendation to follow.
The Roads Commission had no meeting but the 4 tubes by Savannah Oaks have been replaced because the area was sinking. It was a good job finished ahead of schedule. The tube that failed on Candlewick Drive after the heavy rain was also replaced and we will be replacing three more due to deterioration. This is very expensive work but if not repaired it can be not only a danger but also a liability to your association. The two inch overlay will also be starting soon so there will be some traffic disruption but as usual it will be handled with as little inconvenience as possible.
The Golf Course report from Tom Schneider indicates the course is in great shape. Keeping up with mowing and spraying. Also doing some maintenance work on sand bunkers and cart paths.
The Outpost remodel was again discussed. We should.... underline should ... have a couple prices by our next meeting but this is like pulling teeth getting specs and bids on this.
New East Gate signage is in the manufacturing process so we are waiting for completion.
Savannah Oaks Clubhouse reports Pub Trivia pulled in 56 participants. The driving nets are set to go and working well. Lots of use. Lake and Links will be August 27th with a ping pong ball drop and a putting tournament.
The AQUA proposal for a rate increase was discussed. The judge has sided with the ICC and AQUA, ruling against the requested public hearing. Not much more can be done at this point besides comment online to the ICC and hope for some reduction from the requested rate increase, which I expect will be mitigated to some extent.
A resolution was passed to replace three more culverts in danger of failure prior to the overlay project to avoid tearing up the road after paving. Payment will come from replacement reserves. Culvert replacements this year will surpass $100,000.00. This is why we must have solid reserves.
A resolution was passed to replace windows that rotting out in the pool bath house. Again, from replacement reserves.
at 8:58 PM
Monday, August 14, 2017
Sunday, August 13, 2017
Saturday, August 12, 2017
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Friday, August 11, 2017
Wednesday, August 2, 2017
Barb Appelhans was kind enough to share some pictures of the Night Out event here in Candlewick. I was unable to attend this one but she tells me there was a good turn out. It was a great opportunity to meet our Public Safety force as well as Boone County law enforcement including a canine officer.
at 3:53 AM
Tuesday, July 18, 2017
BOARD MEETING NOTES... July 18, 2017
Open Forum consisted of A request for a speed bump on Rochester due to speeding and accidents in that area. One gentleman requested the 90 horse motors for boats be denied for lake use. A lady asked the opposite, that the 90 horse be allowed. A gentleman asked our plan for lake remediation next year to avoid another problem like this year.
The AQUA update consisted of Beth Penisis passing out a list of answers to questions from their open house meeting explaining their rate request.
Finance Commission reports our standing at the end of June is Operating Cash $1,979,664.45, Operating Investments $400,142.56, Reserve Investments $3,636,884.16. Total Investments $4,037,026.74 and Total Cash $6,016,691.19.
We are currently under budgeted expense by $52,125.80 and over revenue budget $7,587.14, meaning we came out “to the good” by $59,712.94 this fiscal year at the end of June.
Accounting adjustments for June equal $456.62. Write offs for the month are $35.00
Lake Management indicates they are waiting for information from Floating Island International regarding a proposed natural biofilter for the area above the dip. Clearwater Harvester was out last weekend harvesting a lot of the floating debris and coontail. Milfoil and algae is being chemically treated in house and the skimmer will continue with algae removal as well. If you noticed Clearwater had the same problem as our Ecoharvester. About thirty very expensive hours on the lake, a huge amount of weeds taken from the surface, and still there is much more.
Events reports Vino and Vintage was a huge success. $1,000 was donated to Boone County Animal Services. No incidents in the 4th of July parade. Lake/Links will be August 27th. First Responders picnic will be held September 30 from 5:30 to 7:30 at Dandy Donuts. It will be called Pasta 'Preciation an will be for first responders and their families with food available for purchase by other attendees. Laketoberfest is already rolling with 22 vendors signed up plus 95.3 "The Bull" and Manley Motors already signed on as sponsors. This is an October event.
The Golf Commission had no meeting but Chuck Corso went over the results to date and we are gaining ground, looking better even with the rainy weather.
The Rec. Commission says Karate numbers have dropped in youth class but staying consistant in the adult classes. Summer camp is running 6 to 13 kids per day. 23 dogs are registered for the dog park. The baby pool is maintaining water level so things are fine there after the repairs. Bunco has 18 participants in June. Playgrounds have been mulched. The new pergola is up and looking good.
Public Safety says they are preparing for the August 1st National Night Out event. This is normally a free ice cream evening event for all to meet the members of our Public Safety Department.
The Roads Commission had no meeting but Randy Budreau updated the board on the status of the culvert replacement on Candlewick Drive by Savannah Oaks. Replacement is expected to begin in mid August with plans to finish just prior to the opening of schools. We are going out for bids on the overlay road work to hopefully start around the same time. The 2 inch overlay will continue on Candlewick Drive to Stanford Way plus some patching and shouldering work.
The Golf Course report from Tom Schneider shows conditions are ripe with the rain, heat, and humidity to promote disease on the course but they are remaining proactive and preventative. The weather has also made weed spraying much more difficult but they are doing the best they can.
The Outpost rebuild was again discussed. The blueprints needed for going out for bids have yet to appear so other contractors are being contacted with the parameters of the remodel so they can submit the necessary information and get the ball rolling. We need to get a board vote up or down soon so this can be started by fall if it is a yes vote.
New East Gate signage. All the necessary permits are in place so the manufacturing process can begin. We hope you will be seeing it in three months or so. It will be attractive.
Savannah Oaks clubhouse reports the Youth League will be having a tournament August 5 with lunch afterward. June Pub Trivia has a count of 42 participants. Food sales have been strong. The new driving nets are now up and being used. August 27 will feature a ping pong ball drop and a putting tournament with Lake/Links.
There was a second reading of the policy change for lake horsepower limit. It is proposed to go from 75 h.p. To 90 h.p. The vote was taken and the change was approved with a 5-1 vote. I was the dissenting vote.
There was a second reading of a policy change regarding citations for businesses called in by property owners. The change to the rule passed with a unanimous vote. Now businesses that enter going to more than one property will be personally ticketed rather than the P.O. And if they do not pay in thirty days they will be barred from Candlewick. This is fair,
The AQUA proposal for a rate increase was discussed. Your board has petitioned the ICC for an open hearing so all can be heard on the issue. This will be months away if granted but the ball is rolling.
at 8:16 PM
Tuesday, June 20, 2017
BOARD MEETING NOTES... JUNE 20, 2017
Open Forum consisted of a request for changes to the garage sale hours and putting in a rain date, better coverage and reporting on specific topics during the meeting, hosting an AQUA ICC meeting on the rate request, and comments the Outpost rebuild is coming in too high of a cost.
The AQUA update. No rep attended but there will be an informational meeting held June 27th (a Tuesday) at 6 p.m. In the Rec Center. The meeting will explain the infrastructure improvements here and the reason for the rate increase filing.
Finance Commission reports our standing at the end of May is Operating Cash of $1,988,224.80, Operating Investments of $400,185.16, Reserve Investments $3,726,503.20. Total Investments $4,126,688.36 and Total Cash $6,124,688.36.
We are currently under budgeted expense by $40,845.70 and over revenue budget $9,567.29, meaning we came out “to the good” by $56,576.92 at the end of the first month of the fiscal year. Savannah Oaks numbers are not included due to a problem with our accounting software.
Accounting adjustments for May equal $902.68. Write offs for the month are $112.23
Lake Management indicates there is a lot of algae and floating weeds on the lake that is being skimmed by the EcoHarvester. Chemical treatment has begun as well to regain control. The lake biologist has cautioned about treating too much for weeds and destroying the desirable weed beds with the invasive type. Bob Muchos will be taking Tom Pinkowski sr's place as chairman of recreational use of the lake.
The Golf Commission tells us the May 27th tournament had fourteen teams participating. The new driving nets should be operational soon. May was a problem with weed spraying on the course due to wet conditions but the weed spraying is ongoing. There will be no August tournament set.
The Rec. Commission had no meeting
The Roads Commission had no meeting but Randy Budreau updated the board on the status of the culvert replacement on Candlewick Drive by Savannah Oaks. It is still in the planning stages. The road overlay should be going for bids soon and there are plenty of contractors needing work right now so the timing may be good.
The Golf Course report shows the mowing has lessened due to the hot weather but of course that means watering has increased. Wetting agent was applied. The irrigation system is up and running. Some spots must be hand watered.
The Outpost rebuild was again discussed. Rich Witt indicated we have the drawings for the proposed rebuild and as soon as the blueprints are available the plan is to go out for bids.
New East Gate signage. All the necessary permits were in place but the county decided the sign needs to be downsized or pay for a varience request so the board agreed to a slightly smaller sign with the same appearance. The time frame for completion will now be pushed back some.
Savannah Oaks clubhouse reports their new pizzas are going great. I mentioned last time that I have tried them and they are good! Twelve kids are involved in youth league. Ten ladies are in the new ladies league. Bags league now has ten teams. July 3 there is a golf tournament at 9 a.m. with a $25.00 entry fee that includes nine holes and lunch. July 15 will be the popular "Pub Trivia." It starts at 8 p.m.
There was a first reading of the policy change for lake horsepower limit. It is proposed to go from 75 h.p. To 90 h.p. This will be published in the Candlewick Paper then go for an up or down vote at the next Board meeting.
There was a first reading of a policy change regarding citations for businesses called in by property owners. First reading only, then published, then an up or down vote at the next Board meeting.
The AQUA proposal for a rate increase was discussed. Randy Budreau indicated he will head the plan for a possible ICC hearing and talking points to mitigate the proposal.
The second reading of the policy change was held regarding rental property restrictions. The Board voted to accept the restated policy.
An offer was made to purchase two Candlewick Association owned lots. The Board agreed to negotiate the price because the bid was considered too low.
A resolution was passed to replace some of the equipment in the work-out center as budgeted. This is funded by replacement reserves.
A resolution was passed to replace the HVAC rooftop unit on the Rec Center. It no longer is functional and will be replaced using replacement reserves.
A resolution was passed funding repairs to two of our communication towers. When the cables were replaced some upper sections were found to be deteriorated and needed replacing. Funded from operating.
at 9:21 PM
Sunday, June 11, 2017
Barb Appelhans was kind enough to send these pictures so all of us who didn't make it can see the excited goings on. Tom Pinkowski Sr. spent a lot of time getting this put together. He is a nice guys who gets joy out of the kid's smiling faces. Who had the most fun?.... Tom or the kids!
I am not sure of the names of the winners but they had a great time.
I am not sure of the names of the winners but they had a great time.
at 1:17 PM