Board meeting
notes... October 18, 2016
Open forum for
property owners featured Lisa Sullivan indicating some research she
has accomplished regarding AQUA. Another gentleman indicated the
plans for the home owned prior by the Barqs. It will be working with
disabled veterans on a two to three day stay. Bruce Buck commented on someone knocking on his door then leaving. It is an irritation.
Janel Reidinger
from our office received her five year recognition award. She does a
great job and we are fortunate to have her here, especially when we
are in the process of finding a new accounting manager. She "knows
the ropes!"
The AQUA update included their plan to add two hydrants plus increase the water main size along two streets to improve water quality and reliability. Eliminating the undersized mains should help with the discolored water problem present during extended well maintenance. All affected properties will be notified prior to the project start. London and Prince are the two planned upgrades for this fall. More information to come.
There are a great number of citations for non mowed lots. Why in the world don't people pay the $25.00 or so to have the properties mowed rather than be stuck with a citation?????
Finance Commission reports bad debt write offs in the amount of $128.69 Accounting adjustments total $760.50.
I am sad to report James Munch, our accounting manager, has taken a position in Rockford and we are in the process of finding a replacement. James has done fine job during his tenure and will be tough to replace but I wish him well in his endeavors.
Our standing at the end of September is Operating Cash of $1,144,759.56, Operating Investments of $649,392.09, Reserve Investments $3,656,138.85. Total Investments $4,305,530.94 and Total Cash of $5,450,290.50.
We are currently under budgeted expense by $49,220.14 and over revenue budget $43,970.72, meaning we are “to the good” by $93,190.86 fiscal year to date.
Lake Management reports they recommend clarification of the no netting of fish rule. The engineer will be out in November to conduct the survey needed to develop a concept plan necessary before a grant application is submitted. This is for the area above the "dip."
Late in the year we had the first blue green algae bloom. We almost made it through the year. Fish stocking will consist of smallmouth bass, walleye, and musky. The commission recommends keeping the thrusters in place at the dip. As most of you know I think they are more trouble than they are worth and impede the work of the skimmer but this is Lake Management's call an I will respect it. They are the ones with the boots on the ground.
Events reports the Community Picnic was a success. Garage sales days and times should remain the same. Turkey Bingo is being discussed again.
Communication Commission discussed having a rule the same person can not win volunteer of the year twice in a row. In my opinion if they deserve it they should get it. Are they less valuable the second year?
Communications wants to set a rule of no more than two pictures per person for the photo contest and starting in 2017 Communication will decide who wins rather than a vote of people at the board meeting.
The Rec Commission mentions yoga had 8 people Monday and 2 Wednesday. Karate runs 10 to 16 participants. Preschool 9, Afterschool 17 to 23, and Line Dancing 3. Bunco had 31 show up.
Another community meeting will be planned when the Outpost plans are completed. The architect is working on them now.
The Golf Commission tells us the course still looks good. As soon as no more irrigation is necessary the suction line will be removed from the pond and the lines blown out. Should be soon.
Aeration of the course in complete. The floor of the clubhouse needs better maintenance and there is a problem with bees and ants.
Budget item requests are continuing. Suggested course closing date is November 13th.
Savannah Oaks clubhouse reports Pub Trivia had 54 participants. The Go/Glo run walk had a good turn out. Melissa Follman won the ping pong ball drop prize of $150.00. Halloween party October 29th, Vino Van Gogh November 5th, November 12th will feature a D.J.
Savannah Oaks as a whole is behind last year. Revenues are up by $9,198 but unfortunately expenses are up substantially more by $22,162 so we are behind last year by $12,964. Not a good trend!
Discussion was to be held regarding a possible AQUA ADHOC commission. It was decided there is no longer enough P.O.s with the wish to join.
Resolutions were passed to purchase new card readers for the Rec Center, and a video camera for one of the unequipped squad cars.
A policy regarding lake weed treatment was read. This was the first reading so there will be no action until the second reading and vote by the board. It will be published in your paper but simply put it is to strengthen the language regarding people using chemicals to treat the water in front of their property. This is a very dangerous practice that must not happen. We all know this has been a rough year for weeds but it is the association's job to keep them under control and plans are being made to combat them earlier than this year and in a stronger fashion. The clear water made the weeds explode.
Discussion was held regarding the possibility of trying a one day event tentatively named "Lake & Links" The board was asked if the gates could be opened for the event . The early cost guesstimate is three thousand dollars. It would be a labor intensive event including at least three of our commissions and volunteers. The board decided to ask for more information before committing to anything.