Board
meeting notes... December 15, 2015
The
AQUA update... Joel (from Aqua) indicates nothing much new but they
do have some heavy equipment there now getting ready for the pump
station relocation.
Finance
Commission reports write offs in the amount of $102.37. Accounting
adjustments total $439.42.
Our
standing at the end of November is Operating cash of $575,315.56,
Operating investments of $785,374.04, Reserve investments
$3,364,558.47. Total investments $4,149,932.51 and Total cash of
$4,725,248.07.
We
are currently under budgeted expense by $189,126.29 and over revenue
budget $29,663.86, meaning we are “to the good” by $218,790.15
fiscal year to date.
Public
Safety reports 999 miscellaneous calls during November for everything
from traffic enforcement to building checks.
Lake
Management reports fish shocking has been completed and results are
in with recommendations for the coming year. The EPA grant steering
commission met November 17th discussing future projects
and grant applications for 2016
Communications
indicates the website is up and running and looking much improved. A
photo contest for the paper is planned with a quarterly prize of
$25.00 for the best photo.
Events
reports Turkey Bingo went great. Dandy Donuts donated hamburgers and
hot dogs with proceeds going to Neighbors helping Neighbors.
Breakfast with Santa has sold over 100 tickets (50 children).
Christmas light displays on homes will be judged December 21 at 6 p.m.
Your
golf course is still showing better financial results compared to
2014 due mainly to outsourcing of course maintenance but revenue is
also up about $10,000. Of course it is still running at a substantial
loss but that will always be the case as an amenity.
Links
Management has blown out the irrigation lines and the equipment is
being prepped for next year's season.
Your
Maintenance Department, besides their normal duties, have been
prepping for winter. They have their vehicles set for winter, places
the shovels and salt at buildings for winter use, and winterized
pumps and small motors at the shop. The lamp posts are up at the
gates and the cameras adjusted. Pot holes are appearing again so
patching has started again.
A
resolution was passed to replace the windows in the Pool Check-in
Building. The remove, reframe, and replace will be by Lake Ridge
Building at a cost of $4,757.38. This expense will be from reserves.
The
Outpost replacement is at a standstill until we get architectural
stamps on the documents for bids. A reso. was passed allowing for the
necessary oversight and stamp. More info to come later.
The
decision was made with the recommendation of your General Manager to
switch to the VOIP (voice over internet protocol) phone system. It is
substantially less expensive. We will need to buy new phones but the
savings will pay for the phones and still come out to the good the
first year. After the first year there will be substantial savings.
IP Communications will be the provider.
Our
contract with Links Management for maintenance of your golf course
has shown to produce substantial cost savings plus the course looked
good during their tenure. The contract was renewed for next year.
There
was discussion about allowing political candidates time to speak at
board meetings. These are meetings to handle the business of
Candlewick, not political contests. It was decided this will not be
allowed. Anyone wishing to address Candlewick voters can rent the
space as Michele Courier did for a meet and greet.
Your
Board discussed our roads project for the next fiscal year. We will
have approximately $310,000 in available funding. We will publish a
request for volunteers to join a commission to study and make
recommendations for repairs with input and information provided by
our Maintenance manager. Should we not get at least four responses
indicating interest in being a commission member we will move forward
as last year with recommendations from our Maintenance manager, our
General Manager, and your Board.
There
was a first reading of a rule regarding disallowing parking of
vehicles that are not owned by the property owner on their improved
or unimproved lots. There will be no vote on the issue until the
January meeting allowing time for publication and comment.
Discussion
was held regarding whether to have firm open and close dates for the
golf course or go by weather. The cost to add twenty days of
additional open time used either in November or April is about
$300.00 per day. This will involve budgeting for the cost which will
impact he dues by about $2.50 per lot. The decision was made to
include this in the 2016/2017 budget, meaning it will show up and a
budgeted expense that must be covered whether used or not.
A
board workshop was scheduled for January 5 at 6 p.m. In the office.