Personal board meeting notes from 7-21-2015

Board meeting notes... July 21, 2015

Attendance was light as has become the norm.

Public Forum included a suggestion with the next patrol vehicle we consider en electric car for fuel efficiency.

The AQUA update... The well pump was pulled for repair July 8^th. Hopefully it will be back in service soon but tests must be run after that to be sure the bacteria level is safe. They are currently waiting for parts to repair the pump so the timing is in question. We are running currently on back-up. Joel from AQUA was in attendance and commented on the new law regarding water utilities and infrastructure charges, indicating why he feels this is actually a good law for Candlewick. We will see. He also reported manhole work is in progress. He hopes to provide some old fire hydrants for use by the dog park as decoration. A neat idea!

Finance Commission reports write offs in the amount of $3,899.81. Accounting adjustments total $1,977.70.

The standing at the end of June is Operating cash of $1,339,697.60, Operating investments of $285,362.87, Road investments of $315,168.72, Reserve investments $3,505,506.77. Total investments $4,106,038.36 and Total cash of $5,445,706.66. Remember these numbers look great but the reserves will drop by around $700,000 when we pay for the roads project.

We are currently under budgeted expense by $58,667.33 and under revenue budget $7,591.10, meaning we are “to the good” by $51,076.23 fiscal year to date.

The Capron Rescue Squad building continues to progress. There is to be a ribbon cutting August third at ten a.m. with some government officials on hand. All are invited. The Rescue Squad board voted to contribute their half of the cost of resurfacing Maintenance Drive as was agreed earlier. It will be close to twenty nine thousand.

Our roads project is complete for the year. Some manholes still need work but that is a separate AQUA project. It appears we came in approximately $103,000 under budget for the work. We are getting bids to seal the lot at the office and Savannah Oaks. Striping will be in house.

Lake Management reports the plants for the final planting of the Whiting Park bioswale will be picked up July 23^rd and planting will resume with all volunteers needed for completion. Help will be needed on the 25^th starting at 8 a.m. at Whiting Park. The Eco-Harvestor is working well clearing algae and cutting weeds. Don Trippicio has volunteered to let maintenance dock the harvester at his pier. Joe Rush is still researching viability of microbial solutions for our lake.

The Rec Commission reports Karate class has 7 participants, the dog park is up and running, Pickleball will start again this fall, the pool is now in good shape with the heaters running and cleaning ongoing. 26 kids have signed up for summer camp, Glo Go Fun run will be held September 8^th, and the kayaks have been rented 14 times so far this summer.

The Events Commission reports our 4^th of July parade was the largest ever and there was very positive feedback on the parade, band, and fireworks. They are requesting the board allow our gates to be open for the vendor fair coming October 3^rd as well as any in the future.

The golf course update indicates the amount and consistency of rain is a problem but they are coping. A condition developed with some of the greens drying up, oddly enough. Inspection showed it is not a disease problem but lack of root uptake by the grass so a wetting agent was applied and it seems to be correcting.

Savannah Oaks clubhouse reports June has seen steadily increasing sales. We have a new manager for the clubhouse. The youth league is doing well but the Father's Day tournament was a disappointment. The first D.J. Night was June 27^th and it was a big hit! Pub trivia is doing well.

The Outpost information gathering is continuing but no new report at this time. It is being looked at for possible repair or replacement next year.

The volunteer appreciation dinner was once again discussed. As reported last month, the date has been set at October tenth. Things are moving ahead.

We need to replace one of the mowers at Savannah Oaks. It has simply reached the point of no return so the board voted to buy a replacement mower. We are contracting course maintenance to an outside service this year (Links Management) but equipment repair and replacement is still at our cost. To date all comments about the course to my knowledge have been positive.

West Gate manning hours was another item for discussion. If we were to man that gate the same as the East Gate the increased cost would be in the $93,000 range for the year. As it is all property owners have entry and exit ability 24 hours so it seems pointless to add around $40.00 to each dues yearly assessment for guests to have access. The idea was dropped.

The dog park is open and the question of Borditella vaccinations came up. The rules say it is necessary in order to register a dog for park use. Your board decided to keep the rule in place and dogs must be vaccinated by a vet.

There has been talk of spending more money promoting Candlewick to those outside our area through advertising and other means. The Communications Commission was asked to produce a plan for possible inclusion into next year's budget. The final decision regarding expenditures will be made when the budget if finalized for the 2015/2016 fiscal year.

Your board voted to allow our General Manager the authority to advertise and accept the best bid for the squad car that has been replaced this year.

Caledonia Road clean up is the responsibility of your board. It has not been mowed for some time and weeds are waist high so we will wait until a mowing even if it is in fall. The job is impossible in the weeds.

Be sure to watch for official minutes printed in your Candlewick Paper.