BOARD MEETING NOTES... December 19, 2017

Open Forum consisted of many comments from attendees wanting the restaurant opened and the Outpost remodeled. One comment was from someone wanting the rocks removed from their ditch due to the shouldering work.

Finance Commission reports our standing at the end of November is Operating Cash $1,203,093.82, Operating Investments $814,333.31, Reserve Investments $3,503,100.45. Total Investments $4,317,433.76, and Total Cash $5,520,527.58.
We are currently under budgeted expense by $141,724.74 and over revenue budget $50,317.05, meaning we came out “to the good” by $192,041.79 this fiscal year through the end of November.
Accounting adjustments for November equal $130.00 due to renters leaving with no replacement. Write-offs for the month total $244.62. Banks only are required to repay six months of dues on repossessions.

Lake Management indicates the leaf pick up was the largest ever even with the rainy weather. February 21 will be the Clarke Aquatics meeting about the spring milfoil treatment. Hopefully there will be a large turn-out. A general discussion was held about wake/surf boards, algae treatment in ditches and creek before it hits the lake, purple loosestrife, can collection, and dredging.

The Golf Commission had no meeting

The Rec. Commission says numbers are the same for after school and karate, Y-Chi class is forming a club, an instructor is needed for poms/dance. Next Bunco is January 19^th, Lake/Links planning is January 23 at 6:30 p.m., dog park winter hours, vaccinations, and insurance are under consideration. Tickets are still available for the Ice Hogs game February 18^th, get the tickets at the Rec Center or fill out the form in the CWL paper.

Events tells us they would like to have kitchen equipment left so they could cook food for events The Board decided to table the motion to sell the equipment at this time. Turkey Bingo was a big success, Breakfast with Santa had a great turn-out, dues raffle starts march 1^st.

Public Safety had no meeting

The Roads Commission had no meeting.

Communications indicates Festival of Lights is now in progress until December 31^st. This will be the last photo contest.

Savannah Oaks Clubhouse is closed for the season as is the course. Welcome back in spring!
The S.O. profit and loss statement for November that covers retail sales shows a gross profit of 84.5%, a reaction due to inventory counting errors in the prior report.
S.O. year to year comparison shows revenue down as expected but the expenses are also down, keeping us ahead by $16,605 compared to last year so we have lowered the losses.

Last month the question arose of allowing golfing walkers onto the golf course during the months the course is closed. The board decided to allow it if it is controlled to allow no harm to the course.

A resolution was proposed funding blueprints to remodel the Outpost at a cost not to exceed $25,000.00.  There was lengthy discussion regarding whether to fund this, leading to the Outpost rebuild. When the vote was taken it failed on a vote of 4 to 3. Yes votes were Rich, Chuck, and Randy.
Communication was received from KLH Construction indicating if the roofline stays as is the savings would be $31,000.00. 

A resolution was passed continuing the golf course maintenance by Links Management at the same cost as last year.

A resolution was discussed proposing installing a new HVAC system for the Rec Center at a cost of $6,436.00 rather than pay $3,800 in repairs on a 13 year old system The board decided to go with the new one.

A resolution was brought forward to table the bid for the bulk of the restaurant equipment so the restaurant space could be re-purposed. There will be a survey of property owners to see if they want a restaurant if it is at no cost to them.

A resolution to re-hire Tallgrass Restoration for stewardship of the no-mow areas and bioswales plus a prescribed spring burn of the same areas at a cost of $8,630.00 was passed by the Board.

Be sure to watch for official minutes printed in your Candlewick Paper.