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| Tracy Carter |
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| Theresa Balk |
As always, remember these are not
minutes. They are simply my meeting notes so please read the
Candlewick paper for official meeting minutes. Ken
This was Tracy Carter's last board
meeting. Theresa Balk will be our new general manager going forward.
Meeting attendance was 18.
Open forum for property owners included
a question about docking problems with a floating pier that is too
high, a suggestion to change the name of our rec center to Main Clubhouse, and a concern about dangers of people being on our dam as
is being discussed.
The Aqua update indicated the health
department has checked our lake and the beach will open as usual.
Testing of lines has been continuing with some significant inflows
detected and sealed. I posted this information here earlier so no
need to go into detail now.
Lake Management reports maintenance is
working on thrusters installation and this should be accomplished
soon to avoid some of the stagnation at the dip. The boat lifts are
now installed. The final draft of our planning grant has been
submitted to the EPA. A protocol is being prepared for resident
notification of algae blooms to be presented to the board upon
completion. A fish kill was reported again this spring but it is a
normal occurrence and nothing to worry about. Joe Rush (our lake
manager) will be presenting our fish stocking proposal for this year.
Rec Commission reports line dancing has
started with six participants. T-ball Tykes is up and running with 11
participants. Tennis Camp and lessons will hopefully start mid June.
Adult Aqua Aerobics will be taught Monday evenings from 7 to 8 with
board approval along with possibly a Splash Fitness class for kids.
November 8 is the planned date for the Health & Wellness Fair
(more info to come as the time approaches).
Public Safety wishes to have two
“autistic child” signs placed in the 700 block of Marquette as a
heads up to drivers. The board agreed to do so.
Communications reports the Belvidere
Chamber Golf Outing plans are being finalized for the event to be
held in June.
The resolution regarding recreational
use of the dam was tabled with no action due to the absence of a
board member. Contentious proposals should have full attendance for a
board vote. I would expect the same consideration if I were unable to
make a meeting so this is fair.
During our last board meeting I tried
to kill the recreational dam use proposal but couldn't get the votes
so I asked for a secondary resolution indicating the only
recreational use of the dam will be for walking with no access to the
angled sides of the dam and only from sunrise to sunset. This is also
tabled until we have a full board. I will post the resolution here in
the next couple days so all can read it.
The policy allowing personal watercraft
with over normally allowable H.P. to be used on our lake at idle
speed only was passed. I posted this reso last month for you.
A reso was passed adding Narcotics
Anonymous to our list of sponsored groups.
With the absence of our treasurer I
gave the Treasurer's report. For the period ending April 31 we have
Road reserves of $364,894.05, Replacement reserves of $2,854,626.85,
Operating cash of $987,913.83, and Operating investments of
$284,345.86. Total cash equals $4,491,784.59 so we are in good shape.
The final numbers may have minor changes due to our upcoming year end
audit.
Our current status regarding adherence
to budget is we are unfavorable in the revenue category by $6,618.11
but favorable in the expense category by $39,840 meaning he net
affect being we are “to the good” by $33,222.58. This should be
very close to our fiscal year end result so not too bad!
Write offs and accounting adjustments
for the month totaled $4,687.13 mainly due to banks only being forced
by law to pay six month's dues on foreclosed properties.
Without going into great detail on
each, resolutions were passed buying workman's comp insurance, paying
the engineering firm the remainder owed to them for the AQUA
investigative work, replacing our brush chipper, purchasing new LCD
monitors for the computers as well as two power supplies, purchasing
a greens roller we need for Savannah Oaks, and purchasing a
replacement Turf Gator that has worn out for Savannah Oaks.
A resolution was read indicating Tracy
Carter's last day will be May 23, 2014 and Theresa Balk will be the
new General manager on the same day.
Our I.T. Manager was granted authority
to set prices for and sell the old computers we are replacing.
McClure Engineering was awarded the
contract to oversee our road maintenance program this year at a cost
not to exceed $13,900.00.
Two tandem kayaks will be purchased
along with paddles and life vests. These will be made available for
rental through the Rec Center.
Dog Park update... Only one volunteer
to date. This will only move forward if there are volunteers and we
stay within budget. Our Maintenance supervisor will be determining
the cost to dig the post holes for the fencing in-house of we
proceed. If you want the park, jump in.
Capron Rescue Squad update. The Rescue
Squad is considering a different location near our maintenance
department. Same general area but possible a better placement. The
process continues.
Rental Rules ADHOC update....... Some
members are now selected with more prospects. A diversified group is
being assembled to have varied input on possible regulations.