Final edition Board meeting notes of February 20, 2018

BOARD MEETING NOTES... February 20, 2018 (FINAL EDITION)

Open Forum consisted of a discussion of excess restaurant equipment salability, the possibility of establishing a fund raising group to fund Savannah Oaks purchases, and a request for donation of some of the restaurant decor for raffle items for Lake/Links.

AQUA had no report.

Matt Studt was formally recognized as the Chief of Public Safety.

Boone County Sheriff Dave Ernst gave a short presentation on the status of the department including the need for additional funding through the sales tax proposal on the March ballot. I hope it passes this time. Law enforcement should be a priority.

Finance Commission reports our standing at the end of January is Operating Cash $1,220,762.83, Operating Investments $824,369.96, Reserve Investments $3,486,072.45. Total Investments $4,310,442.41, and Total Cash $5,521,205.24.

We are currently under budgeted expense by $168,217.30 and over revenue budget $63,764.33, meaning we came out “to the good” by $231,941.63 this fiscal year through the end of January.

Accounting adjustments for January equal $ 0  Write-offs for the month total $$155,753.06. Over $95,000 of that is Boone County owned lots. The rest is difficult to collect items but collection efforts are continuing. Provisions are in place to cover such items in our yearly budgets.

The Finance Commission recommends Wipfli LLP for our annual audit.

Lake Management indicates our Lake Biologist recommends having a meeting of the Grant Commission to review the watershed plan. Egg addling will start in April, volunteers sign up in March.  February 21st Clarke Aquatics will be making a presentation regarding our Milfoil treatment plan for the coming spring, 6:30 at the Rec Center.  More fish structures are planned before ice out. Lake/Links was discussed. Tallgrass will be handling the prescribed bioswale burn this spring.

The Golf Commission discussed possibilities for the Lake/Links event planned for June 10th from noon to five. The new driving range cage has a bent pipe but the fittings are still fine and it is an easy fix. The golf cart corral is in bad shape. Repairs and strengthening of the corral are in the works for spring. Establishing sub-committees was discussed so specific areas of interest can be better addressed. The course has a planned opening for April 13th, weather permitting. The commission would like for Links Management to take care of the grubs, widen the fairway, and make the second cut lower. April 21st first Pub Trivia, May 5 season opener tournament, May 21 Pub Trivia, and May 27 the Memorial Tournament.

The Rec. Commission says Youth Cheer Fit will be starting in May. After school still has 10 to 16 kids in attendance. Cardio Drumming 3 to 4, Pickleball 4 to 6, Mexican Train Dominos 4 to 8, Rummikub attracts 4 to 10 players. Bunco had 20 participants. Lake/Links is planned for June 10th. Discussion was held about playground equipment that needs replacing and installation of a sand volleyball court at Friendship Park.

Events tells us getting the food from McDonalds worked so well for Breakfast with Santa the plan is to continue handling the food in that manner. The cost will be $7.00 going forward. The dues raffle is ongoing with the drawing April 17th at the Board meeting. Valentine Bingo was rescheduled for February 23 due to weather issues. Lake/Links plans were discussed. The operator of the new Lakeside Eatery didn’t attend the meeting so discussion was tabled until next month. Fourth of July celebration will be July 7th this year. Fall garage sale is planned for September 14 and 15.

Public Safety will staff a safety tent for Lake/ Links. Starting in March meeting time will be at 6:30 p.m.

The Roads Commission had no meeting.

Communications indicates Randy Alberts and Dale Mediema are putting together an article about Randy’s experience working behind the scenes at this year’s Super Bowl. Lake/Links will have a booth manned by Communications.

Further decisions regarding the Outpost will be in the hands of the new Board that will be seated for the March regular meeting on the 20th . With over 40% of the Board changing it is appropriate to have the new Board make those decisions.

A resolution was passed purchasing new computers to replace the failing ones. This was a planned replacement reserve purchase.

A resolution was passed instructing the General Manager to sell the decorations from the restaurant area by any means necessary to obtain the best price. The new lessees do not want the Northwoods theme and the association owns the decor. The canoe and snowshoes will be donated to Lake/Links.

A resolution was brought forward to raise the golf cart rental fees by one dollar due to the cost of upgrading to a better and newer cart. Passed.

A resolution selecting an auditing firm for our next audit was passed awarding the bid to Wiplfi LLP for a three year contract.

A resolution contracting with Area Services for our mowing and general landscaping needs was passed. The cost will be the same as last year. They do a fine job.

Ice rescue training will be held February 27th on our lake.

Be sure to watch for official minutes printed in your Candlewick Paper. Thank all of you for your past readership.   Ken

Personal meeting notes January 16, 2018

BOARD MEETING NOTES... January 16, 2018

Open Forum consisted of a question on return on investments,
wanting the restaurant operating, and requirements for being a good board
member.

Beth Penisis from AQUA said there is nothing new to report.

Theresa Balk, G.M. tells us Roland Wood, Chief of Public Safety,
has submitted his resignation effective January 26th. Interviews
are starting for his replacement.

Finance Commission meeting is scheduled for next Tuesday so no report
this month.

Accounting adjustments for December equal $110.00, renters purchased
home. Write-offs for the month total $50.00.

Lake Management indicates test holes were dug through the lake ice
and no vegetation was seen growing. All seems dead or dormant.
The fish shocking results seem to be stable with prior results.
More fish structures are planned to be added this winter.
A meeting was held with the farmer from across Caledonia Road
where we get the runoff for the dip to see if there is an agreement
available to put in buffer strips to filter and slow the run-off into our lake.

The Golf Commission had no meeting, Clubhouse closed and course
closed for the winter

The Rec. Commission had no meeting

Events had no meeting

The Roads Commission had no meeting.

Communications indicates there was not much of substance from the
meeting, just general discussion.

Now it gets complicated…. A survey was taken for property owner input
on whether to allow another operator to open our restaurant. The survey
indicated it would be at no cost to the property owners. That is true as far
as it goes. It does not mention the cost savings of over $200,000 if the
restaurant space is used as the Outpost replacement and the structure
torn down. It also doesn’t indicate our association would not have to
pay insurance, maintenance, utilities, etc. on the outpost. We would not
have to continue contributing to replacement reserves for the building.
That being said, your Board voted Rich Witt yes, Jeff Lutzow absent,
Randy Budreau yes, Chuck Corso yes, Gary Kurpeski yes, Steve Lambright
not yet arrived, and myself no to allowing re-opening the restaurant. The
survey results came back about 90% for allowing the restaurant as expected
given the wording of the question.  

Now the motion to spend up to $25,000 for architectural drawings for
the remodel of the Outpost. The vote failed with Gary Kurpeski’s request
to investigate just a minor necessary remodel costing much less.

A resolution was passed covering the furnace replacement at the Outpost.

A property owner requested permission to park his truck in his driveway
during the very cold weather so he could plug it in so it would start.
The Board allowed the exception only until the road are posted.

Be sure to watch for official minutes printed in your Candlewick Paper.