BOARD MEETING NOTES... November 21, 2017

 Open Forum consisted of thanks for the leaf drop off, thanks for the great volunteer dinner, thanks for the good work on the roads, please remodel the Outpost, try another restaurant operator, Neighbors Helping Neighbors is in full swing, want to golf off season, want to snow ski in the winter on Savannah Oaks course.

Employee service awards were presented to Matt Studt and Kevin Aten, both from our Public Safety Department and both for ten year’s tenure. Congratulations to both for a job well done and adding to the professionalism of our department.

Beth Penisis from AQUA said old meters are still being changed out and should be done around the first of the year. Those affected have been notified.

Finance Commission reports our standing at the end of October is Operating Cash $1,830,863.17, Operating Investments $214,388.04, Reserve Investments $3,506,344.29. Total Investments $3,720,732.33, and Total Cash $5,551,595.50.
We are currently under budgeted expense by $112,910.08 and over revenue budget $49,933.88, meaning we came out “to the good” by $162,903.96 this fiscal year through the end of October.
Accounting adjustments for October equal $225.00 due to renters leaving with no replacement. Write-offs for the month total $1,333.96. Banks only are required to repay six months of dues on repossessions.

Lake Management indicates the blue/green algae warning is now over, weeds are down, and fishing has been good. Leaf collection was strong again this year even with the rainy weather. ( It will be interesting next year to see if participation drops with the sanitary service no longer charging for pick up if the paper bags are used.) Fish shocking was handled and a report will be released soon indicating he health and strength of the population. Spring shocking will be in May and be held more toward evening so more large fish will be in the shock areas. We have received our fish delivery. 750 Smallmouth, 2,000 Walleye, and 2,745 Crappie. Maintenance will spray designated areas before the spring planting of additional bioswale at Whiting Park and Firefly Bay.

The Golf Commission has provided wishes for the next season. They would like a storage shed outside so it is not so cramped, sound absorbing ceiling tiles to cut the amount of noise in the clubhouse, expand the food menu, and be open weekends through the Super Bowl. They promise to start new events to draw enough people to make the extra hours not be a net loss. Not all wishes of course are met but some will be. We also are passing a reso to rent higher quality, newer carts for the golfers in the coming years.
Steve Johnson and Don Trippiccio will now co-chair the commission. Chuck Corso will no longer be on the commission. The next commission meeting will be February 7^th.

The Rec. Commission says an average of 19-23 kids are using after school daily. Yo-Chi is averaging 3 people per week, Cardio Drumming is averaging 7, and Karate has seven kids and seven adults. Bunco had 17 in attendance in October. Kite Fest had limited success. Candlewick has a block of tickets for the Ice Hogs game of February 18^th. Information will be forthcoming in the paper about how to purchase seats. Next meeting November 30 at 6:30 p.m. at the Rec Center.

Events says Saturday, December 16^th, will be Breakfast with Santa. Breakfasts will be purchased from McDonalds for the event. There will be gifts for the kids as well. Kathi is handling this procurement. Holiday light judging will be December 18^th. There have been resignations from the commission and a reorganization.

Public Safety is considering a monthly focus on a specific subject, such as fire safety, holiday safety, boat safety, etc. Guest speakers will be sought to promote the monthly themes.

The Roads Commission had no meeting. Shouldering continues and most road work is done for the year at this point. There was, however, a resolution to pay William Charles Construction $21,296.00 for additional work we had requested. Funds will come from our replacement reserves. Motion carried.

Communications indicates the Festival of Lights opens December 1^st. We have a yearly display at Sinnissippi Park in Rockford. The plan is to start Candlewick advertising in the Daily Herald in May for the year’s promotion.

The Golf Course report from Tom Schneider says the course is prepped for winter. Lines are blown out, mower reels are being removed for sharpening, and they are waiting until the last minute to spray the greens to stop snow mold so it should last the entire winter. The course is in good shape.

Savannah Oaks Clubhouse reports there have been some complaints about no New Years Eve party this year. (It should be pointed out there is a party at the Rec Center as usual to attend) 20 people played the final tournament of the season. The Halloween Party was a great success. Pub trivia had a good turnout. The clubhouse is closed for the year at this point.
The S.O. profit and loss statement for October showed some problems. Some of the department’s profits made no sense. There is either a problem with counting inventory or we have a pricing problem. Pro Shop showed less than $20.00 per week in sales. The overall gross profit mix is good but specific areas need work.
S.O. year to year comparison showed some deterioration. We are still in better shape than last year to date by about $22,000 less loss than 2016 but that has deteriorated from last month due to an invoice from Links Management that carried into this period. Savings are strictly from cost cutting measures put in place by the Board last year for this season. Revenues are down fiscal year to date.

The date set for the budget hearing and candidate forum will be February 11 next year. That is before the ballots are mailed.

A resolution was proposed funding blueprints to remodel the Outpost at a cost not to exceed $25,000.00. The Board again tabled the reso wanting more information. (I have to comment: when there is a very viable alternative to the Outpost rebuild I can not in good conscience vote to spend around a quarter million of our property owners’ dollars for the rebuild or even take the ten dollars or so from each property owner simply to fund the blueprint for the project before even a hammer is picked up.)

A resolution was passed covering the contracted cost of work-out equipment maintenance by Direct Fitness Solutions.

A new contract was approved with Hadler to be our golf cart supplier for next 6 years.

A resolution was passed designating Blue Cross/Blue Shield as the insurance provider for our employees in the coming year.

A resolution was passed putting into effect our updated Board policy. Revisions started a year ago in Board workshops and it is now set to go.
A resolution was passed funding another culvert repair and other remediation that is affecting a property owner’s home. Funding will be from our Replacement Reserves.

Be sure to watch for official minutes printed in your Candlewick Paper.