Personal notes of June 20 Board meeting

BOARD MEETING NOTES... JUNE 20, 2017

Open Forum consisted of a request for changes to the garage sale hours and putting in a rain date, better coverage and reporting on specific topics during the meeting, hosting an AQUA ICC meeting on the rate request, and comments the Outpost rebuild is coming in too high of a cost.



The AQUA update. No rep attended but there will be an informational meeting held June 27^th (a Tuesday) at 6 p.m. In the Rec Center. The meeting will explain the infrastructure improvements here and the reason for the rate increase filing.



Finance Commission reports our standing at the end of May is Operating Cash of $1,988,224.80, Operating Investments of $400,185.16, Reserve Investments $3,726,503.20. Total Investments $4,126,688.36 and Total Cash $6,124,688.36.
We are currently under budgeted expense by $40,845.70 and over revenue budget $9,567.29, meaning we came out “to the good” by $56,576.92 at the end of the first month of the fiscal year. Savannah Oaks numbers are not included due to a problem with our accounting software.
Accounting adjustments for May equal $902.68. Write offs for the month are $112.23



Lake Management indicates there is a lot of algae and floating weeds on the lake that is being skimmed by the EcoHarvester. Chemical treatment has begun as well to regain control. The lake biologist has cautioned about treating too much for weeds and destroying the desirable weed beds with the invasive type. Bob Muchos will be taking Tom Pinkowski sr's place as chairman of recreational use of the lake.

May 15^th Events report says Lunch with the Easter Bunny had 64 attendees, 31 were kids. The Fourth of July celebration (on July 1) is pretty well set with the band booked, fireworks contract signed, and parade invitations sent. The June 5 meeting report says Mary Gerard went over the plans for the Vino/Vintage and handed out volunteer shirts. The decision was made to leave the garage sales the same way they have been held in the past. (Changes had been considered) Further discussion of the Fourth of July celebration. Parade line up plans are being set and Kathi is looking into a 50/50 raffle with half the proceeds going to next year's fireworks fund. Lake and Links is still somewhat short on specifics but the highlites are in place. Events will handle the horseshoe tournament Dandy Donuts is sponsoring. Dandy Donuts will also be hosting a "Pasta 'Preciation" event September 30^th for first responders and their families.



The Golf Commission tells us the May 27^th tournament had fourteen teams participating. The new driving nets should be operational soon. May was a problem with weed spraying on the course due to wet conditions but the weed spraying is ongoing. There will be no August tournament set.



The Rec. Commission had no meeting

The Roads Commission had no meeting but Randy Budreau updated the board on the status of the culvert replacement on Candlewick Drive by Savannah Oaks. It is still in the planning stages. The road overlay should be going for bids soon and there are plenty of contractors needing work right now so the timing may be good.



The Golf Course report shows the mowing has lessened due to the hot weather but of course that means watering has increased. Wetting agent was applied. The irrigation system is up and running. Some spots must be hand watered.



The Outpost rebuild was again discussed. Rich Witt indicated we have the drawings for the proposed rebuild and as soon as the blueprints are available the plan is to go out for bids.



New East Gate signage. All the necessary permits were in place but the county decided the sign needs to be downsized or pay for a varience request so the board agreed to a slightly smaller sign with the same appearance. The time frame for completion will now be pushed back some.



Savannah Oaks clubhouse reports their new pizzas are going great. I mentioned last time that I have tried them and they are good! Twelve kids are involved in youth league. Ten ladies are in the new ladies league. Bags league now has ten teams. July 3 there is a golf tournament at 9 a.m. with a $25.00 entry fee that includes nine holes and lunch. July 15 will be the popular "Pub Trivia." It starts at 8 p.m.



There was a first reading of the policy change for lake horsepower limit. It is proposed to go from 75 h.p. To 90 h.p. This will be published in the Candlewick Paper then go for an up or down vote at the next Board meeting.



There was a first reading of a policy change regarding citations for businesses called in by property owners. First reading only, then published, then an up or down vote at the next Board meeting.



The AQUA proposal for a rate increase was discussed. Randy Budreau indicated he will head the plan for a possible ICC hearing and talking points to mitigate the proposal.



The second reading of the policy change was held regarding rental property restrictions. The Board voted to accept the restated policy.



An offer was made to purchase two Candlewick Association owned lots. The Board agreed to negotiate the price because the bid was considered too low.



A resolution was passed to replace some of the equipment in the work-out center as budgeted. This is funded by replacement reserves.



A resolution was passed to replace the HVAC rooftop unit on the Rec Center. It no longer is functional and will be replaced using replacement reserves.



A resolution was passed funding repairs to two of our communication towers. When the cables were replaced some upper sections were found to be deteriorated and needed replacing. Funded from operating.

Be sure to watch for official minutes printed in your Candlewick Paper.