March 21, 2017 Board meeting personal notes

BOARD MEETING NOTES... MARCH 21, 2017

Open Forum consisted of a gentleman who felt I had mis-characterized him during the annual meeting. If that was the case it was unintentional. Most of the rest was support for going with the $419,000 plus Outpost rebuild.



The AQUA update indicated not much new happening during the winter but they had money put away for manhole work in the areas we do our road project. Pat Wren gave the report.



New officers were elected. The results follow...
President Ken Dillenburg
Vice President Rich Witt
Treasurer Jeff Lutzow
Secretary Randy Budreau
Randy Budreau was appointed to the ECC as a new member.

Finance Commission reports our standing at the end of January is Operating Cash of $1,040,865.57, Operating Investments of $399,593.84, Reserve Investments $3,804,751.75. Total Investments $4,204,345.59 and Total Cash $5,245,211.16.
We are currently under budgeted expense by $174,575.44 and over revenue budget $87,298.89, meaning we are “to the good” by $261,874.33 fiscal year to date.
Accounting adjustments for February equal $92.86. Write offs for the month are $69,738.16 for the Boone County owned lots.



Lake Management had a presentation from Clarke Aquatics about the upcoming Milfoil treatment plan. This as well as the skimmer update can be found on this blog down a couple posts. Egg addling will start April 8^th. Volunteers needed. Show up by the Rec Center at 9 or slightly before. A sub-commission will be formed to help with the kids fishing tournament this year. Concept plan for above the dip is coming along slowly.

Events asks the board to set up a booth during the Vino and Vintage event and if the board members would man it. I indicated could not help man it but the bosrd authorized it and some members plan to help. Kathi Smith was elected Chair of the commission with Pat Bartels vice-chair and Mary Gerard secretary. Valentine Bingo had 75 participants. Dandy Donuts sold food and donated all proceeds to the Fireworks Fund for the Fourth of July. (Very generous) Lunch with the Easter Bunny tickets are now on sale.



The Rec. Commission says they are having problems with instructors being present as needed for the fitness classes. Karate remains popular and after school runs 12 to 21 kids. Bunko is April 15^th Pub Trivia is March 25. Biggest Loser has 28 signed up. Polar Plunge is April 1^st at 6:30 p.m. (Fitting it is on April Fool's Day!)



The Roads Commission indicates the decision was made to patch Candlewick Boulevard this year instead of overlay so both inbound and outbound can be done the same year. Roads being given microsurface will be patched before microsurfacing. McClure Engineering is to indicate what is needed for the culvert replacement by Fishermen's Cove.

Communication Commission reports they are still working on the "Anything that Floats" race. The first promotional newspaper ad of the year will appear April 7^th.



The Golf Commission had no meeting, no quorum established.



Public Safety says the stop signs at the gates will remain. There will be a drug prevention presentation by Sergeant Dave Dammon of the Belvidere P.D. April 13^th at 6 p.m. In the Rec Center.



The Outpost rebuild was again discussed. No firm plan as of this date.



We are waiting for more information from Shawcraft Signs regarding costs and possible proposals for a new East Gate sign. A meeting was also held with Image signs and we are waiting for proposals from them, probably ready for discussion at the April meeting. They built the Savannah Oaks sign.

Savannah Oaks clubhouse is of course currently closed, no report.

A resolution was passed contracting with Turf Maintenance to again handle the contracted grounds maintenance this year.



A resolution was passed authorizing inspection and repairs on our tower guy wires by Prime Time Audio/Video. The tower in Maintenance is missing wires as well as the same situation at the South gate. All of our towers will be inspected and repaired as necessary. This is a liability issue, stability is a must.



A reso was passed hiring McClure Engineering for oversight of our road project this year.



The Boone County Arts Council thanked us for sponsoring the Music in the Park performance upcoming later in the year by the Rec Center.

Be sure to watch for official minutes printed in your Candlewick Paper.