Board meeting of January 17, 2017

Open Forum consisted of Noah Currier from Wounded Warriors mentioning ABC has been filming the Wounded Warrior program including the new facility at Candlewick. It is to air in April and should be good publicity for Candlewick. He said they need to put hard flooring in the facility and do some bathroom remodeling for handicapped access so anyone willing to help should contact him.



The AQUA update indicated they are in the process of planning for next year's main replacements. The new well will not be built and will mean a huge savings. Instead they will be using a connection with Poplar Grove if there is a failure again where water can be sent to us, avoiding the last problem we had.

Finance Commission Finance Commission reports the budgeting process is in high gear with the proposed budget about set to go for the next fiscal year.
Our standing at the end of December is Operating Cash of $1,080,327.64, Operating Investments of $520,651.14, Reserve Investments $3,669,888.50. Total Investments $4,190,539.64 and Total Cash of $5,270,867.28.
We are currently under budgeted expense by $143,367.07 and over revenue budget $69,991.91, meaning we are “to the good” by $213,358.95 fiscal year to date.
Accounting adjustments for December equal $479.78. Write offs for the month are $327.01

Lake Management reports Wendler Engineering has the engineering report almost finished regarding the possible settlement/retention area between Caledonia Road and the "dip." Clark estimates we will need to treat about 104 acres to get control of the Milfoil in the lake. Further treatment will be necessary. Additional limbs will be added to lake structure if available.

Events cancelled their meeting.



The Roads Commission discussed the areas for work in 2017, possibly continuing the two inch overlay on Candlewick Drive from where it ended in 2016 and extending another mile. Discussion was held about which is better, microsurfacing, chip/seal, or slag. No final verdict yet. A suggestion was made to purchase a shoulder retriever.

Communication Commission cancelled their meeting.



The Golf Commission cancelled their meeting.



Public Safety had a meeting but Val Alt was injured in a fall outside and the meeting was stopped at that point to give her aid. Nothing of substance had been discussed prior.

The Rec Commission meeting was cancelled.
It was decided the punch cards used in the Rec Center will be discontinued but of course the outstanding cards will be honored.



The Outpost rebuild was again discussed with further study looking for a less expensive option.



A meeting was held with ShawCraft Signs to indicate our preferences regarding a new East Gate entry sign. The old one is in bad shape, is placed too far from '76 for viewing, and is dated. The representative is to report with proposals for a new, modern, striking sign to represent our community. It is time to upgrade our curb appeal.

Savannah Oaks clubhouse will sport less hours next year and a less extensive food availability. We lose money every day the clubhouse is open and we must stem the bleeding as much as possible. The clubhouse is for the convenience of golfers and is not to be a neighborhood bar. New hours and food availability will be published here soon for your perusal.



Savannah Oaks reports Pub Trivia had a good turnout Dec. 10^th. Pub Trivia will be at the Rec Center for the winter. The New Years Eve party had attendence of about 50. The clubhouse is now closed for the season.

A resolution was passed moving the 401K plan from Alpine Bank to Principal Financial. This was due to the fee structure at Alpine.



A resolution was passed contracting with Clarke Aquatic Services to treat approximately 104 acres of the lake to control invasive weed species plus obtain and have a lab identify specific species to have proper chemicals used. The cost for this will be $39,165.00. This is not in our budget but is a necessary expense to control the unexpected milfoil population. Another budget buster!



A reso was passed to replace the two rusting metal doors in the Pool House at a cost of $4,647.19. This is coming from our replacement reserves so no budget problem here.

Be sure to watch for official minutes printed in your Candlewick Paper.