Board meeting
notes... September 20, 2016
Open forum for
property owners featured Paul Sanders again complaining about our
mowing and Bruce Buck with suggestions about our semi-annual garage sales.
The AQUA update included Colton Janes explaining AQUA management did not feel the communication about the recent well problem was adequately handled and there will be a new representative of the company at every board meeting keeping the residents up to date on plans and the status of ongoing projects. Communications will be a priority going forward.
There were two employee appreciation awards. Valerie Alt, our head of the Building Department, has been with us 20 years. Roland Wood, our Chief of Public Safety has reached the five year mark. Congratulations and thank you to both!
Finance Commission reports bad debt write offs in the amount of $80,491.97. These were almost completely for lots owned by the county and they refuse to pay dues. Provisions were made in our budgeting process to offset these type write offs. Accounting adjustments total $70.00.
Our standing at the end of August is Operating Cash of $1,227,476.76, Operating Investments of $649,383.67, Reserve Investments $3,794,512.94. Total Investments $4,443,896.61 and Total Cash of $5,671,373.37.
We are currently under budgeted expense by $27,409.13 and over revenue budget $39,287.79, meaning we are “to the good” by $66,696.96 fiscal year to date.
Lake Management reports a plan will be developed for next year using more spraying as needed for weed control along with skimmer usage. This year with substantial scaling back of spraying weeds just took over due to lake clarity. Fish shocking and stocking are scheduled for October. Leaf collections are scheduled for November 5 and 12. There is normally a good turnout of volunteers and hopefully this year there will be the same. This is a major service to candlewick residents.
Events reports their September meeting was cancelled.
The Rec Commission mentions Preschool started September 7th with ten children attending M.,W., and Friday. After school is averaging 18 to 22 per day. Dancing has started.
Another community meeting will be planned when the Outpost plans are completed. The architect is working on them now.
The baby pool is still leaking. The plan is to scope the lines and see where lies the problem.
The Golf Commission tells us prices are being researched for driving range cages, some patio furniture needs repair, cart path asphalt would cost $30,000 per year if done in 3 sections, prices are being checked for a 20' by 20' tent. These will be "wish list" items for budget consideration.
Surveys will be taken to find which weekend days are preferred for tournaments and if nine or eighteen hole tournaments are preferred.
Savannah Oaks reports the course still looks good and plays well. Aeration is planned for the week of September 26th.
Savannah Oaks clubhouse reports Vino Van Gogh went well with 28 painters, Pub Trivia drew 32 in September, Labor Day tournament on Sept 3 only drew ten players. Glo Go run is September 24th, 50/50 raffle and a D.J. are planned for September 24th, October 1 is the next Pub Trivia, October 8th is the End of the Season Tournament, and October 29th will be the Halloween Party at 8 p.m. with a D.J.
Savannah Oaks as a whole is behind last year. Revenues are up but unfortunately expenses are up substantially more than revenue so we are behind last year by $6,633.
Discussion was to be held regarding a possible AQUA commission but with only five board members it was tabled for the full board.
The Roads commission reports our road project for the year is pretty much wrapping up now with the new overlay and shouldering about done. Micro-sealing starts in the next week or so. Small areas will need patching prior to that. Thank you for your understanding of the necessary inconvenience as this progressed. On a personal note, this road project was in my mind one of the best in memory. The commission really took an active part in overseeing the project and it turned out well. They deserve our thanks. Our maintenance department handled the shouldering, which saved us some real money.
Resolutions were passed to purchase a new card access control system for the Rec Center since the old one failed and another was passed covering the additional road repairs.
The new, more detailed, mowing policy was passed. I will post that revised policy here this week.
The Caledonia Road clean up was set for September 24th at 9 a.m. We will meet at the West gate. Anyone with an extra hour or so would be very much appreciated to help us old guys like me! Those ditches just seem to keep getting deeper as I get older.