Board
meeting notes... November 17, 2015
Maria
Kaske and Kathy Carr were given service awards. We are fortunate to
retain good long term employees such as these.
The
AQUA update... Joel (from Aqua) indicates the lift station above
below the dam will have minor construction this fall but the major
work will come in 2016 with the project finished the second quarter.
Teh fire hydrant for the dog park will be delivered shortly.
Finance
Commission reports write offs in the amount of $111,499.65. This is a
large amount almost exclusively due to lots being sold to the county
for unpaid taxes. There is no reason to carry these on our books as
an asset when they are almost certainly non-collectable. Accounting
adjustments total $203.17.
The
standing at the end of October is Operating cash of $594,748.18,
Operating investments of $785,372.36, Reserve investments
$3,366,654.14. Total investments $4,152,026.50 and Total cash of
$4,746,744.68.
We
are currently under budgeted expense by $168,477.55 and over revenue
budget $29,904.79, meaning we are “to the good” by $198,382.34
fiscal year to date.
Lake
Management reports the fish for stocking (walleye and smallmouth
bass) were delivered October 24 , the dam inspection is
complete and the written report will be forthcoming, leaf collection
was huge this year with plenty of volunteers showing up to help.
The
Rec Commission reports TOT program has two parents and three TOTs,
after school is averaging eighteen kids per day, preschool five to
six kids per class, pickleball has two to five participants, dance
has six in the four to seven year group and seven in the eight and
above.
The
golf course update indicates irrigation lines will be blown out soon,
the equipment is being cleaned and maintained for storage, the greens
are in good shape and rolling well, and the entire course has been
fertilized. Things are going well.
Savannah
Oaks clubhouse reports the activities have been doing well to date
and they are on shorter fall hours with the closing for the season
set for December 31st after the New Year's eve party
(meaning they will actually close January 1!) The course through
October is losing $40,000 less than last year mainly due to the
outsourcing of course maintenance. Our net loss for the year is
running about $55,000.00.
Your
Maintenance Department is getting the vehicles winterized and the
trucks set for plowing. Tree removals are complete, buildings are
winterized as needed, new lamps and camera are set, the dam and weir
is being inspected, winter buoys are installed, thrusters are out and
stored for the winter, and other normal duties.
The
Outpost information gathering is continuing but no new report at this
time. General plans are drawn up and an early cost estimate is
expected shortly. Blueprints will need to be drawn before going out
for firm bids.
The
Caledonia Road clean-up was a success with plenty of help showing up,
making it an easy job. We are all set now until spring.
Halloween
Trick or Treat was discussed. We asked for input from the property
owners who have a preference for Saturday or Sunday. The majority
feel Sunday works best with some comments regarding the number of
people working Saturdays plus a letter from our postal carriers, who
are concerned about kids and cars all over the streets when they are
trying to deliver mail. It is dangerous as well as difficult to make
deliveries. The decision was made to keep it as is on Sundays.
Our
new Candlewick website is up and running with data being transferred
to the new site. This will take a little time due to the amount of
material to transfer. It is being tweaked as well.
The
subject of who is to be invited to the volunteer appreciation dinner
was discussed since some felt they were missed this year. The
decision was made to invite all who volunteer regardless of hours
worked.
The
board voted to to close the office December 26th due to it
being Saturday on the Christmas weekend and little traffic is
expected.
Discussion
was held regarding parking of boats that are not owned by the
property owner on vacant lots. The decision was made to have a
resolution ready for first reading at the next regular board meeting
to iron out any rough edges before passage.
The
General Manager was given the go ahead to sell miscellaneous property
from the restaurant area that will not be used in the future.
Discussion
was held regarding whether to have firm open and close dates for the
golf course or go by weather. The problem is if we do not have firm
dates the budget will have to be padded to cover the additional
expense just in case. This will effect the dues assessment. If the
man hours are not funded we are exceeding our budgeted amount and
that is not to happen except in extraordinary circumstances. The
board decided to ask our G.M. To make a projection of cost of another
thirty days of open course to see the impact on the budget before
making a decision.
A
property owner asked for authorization to rent a property due to a
paper he said he filed prior to the deadline for rental requests. The
board voted to deny the request due to his ability to see the rules
in the paper as well as his initial mailing.
A
request was received to use our facility for a study on falls in the
elderly. Due to the time and usage involved and precedent for future
requests the board voted to disallow this request.
Requests
were received to post flyers for a church Thanksgiving dinner and
flyers for a food drive by the Belvidere Police Department. The board
decided to give the authority to the G.M. To make the decisions on
this natter going forward considering conflict with other projects as
well as available space.