Board
meeting notes... October 20, 2015
The
AQUA update... The work on the manholes is complete and the area
below the dam is still in the works. Contracts have been awarded and
work will begin soon on the relocation of the lift station below the
dam. The water is now back to iron removal standards. No major
capital improvements expected next year.
Maintenance
reports the dam has been mowed again with ongoing inspections and the
weeds in the rip rap have been sprayed. Specific areas of the lake
were sprayed and weeds cleared from the thrusters. The skimmer is
back in service but set to put away for the winter. Many dead trees
have been removed as you have all noticed. Replanting will start for
replacements. The normal operations of course continued.
The
standing at the end of September is Operating cash of $620,085.68,
Operating investments of $785,386.33, Road investments of $3.14,
Reserve investments $3,368,035.31. Total investments $4,153,424.78
and Total cash of $4,733,510.46. Our $3.14 road account will be
rolled over into reserves.
We
are currently under budgeted expense by $150,124.69 and over revenue
budget $6,301.03, meaning we are “to the good” by $156,425.72
fiscal year to date.
Write
offs for the month total $13,473.38 due to foreclosures and the banks
are only liable for six month's dues. Accounting adjustments amounted
to $59.83
Lake
Management reports the results of the fish stocking indicate all bass
should immediately be catch and released. Board approved. Leaf
collection will be from nine to noon November 7 and 14 volunteers are
always needed. Fish will be stocked as follows... 2200 Walleye from 6
top 8 inches and 1100 smallmouth bass from 4 to 6 inches if
available.
The
Rec Commission reports signage was purchased indicating specific
areas for small dogs and large dogs. Please clean up after your pets.
The Glo Go Fun Run had nineteen participants this year. Thursdays at
1 will feature Pickle Ball for those interested in this sport. Come
one come all!
The
Events Commission reports the Craft and Vendor fair results were
disappointing. That is how we learn what works and what does not.
Turkey bingo is planned for November 20th. Breakfast with
Santa will be December 12.
Our
new improved website should be up by the end of the month.
Your
Public Safety Commission is in the process of reviewing our emergency
disaster plan. Further study will take place. We currently have a
plan in place but it is an ongoing document.
The
golf course update indicated the greens were aerated and top dressed
plus the sand traps were worked during the course two day shut down.
Work continues on getting the sprinklers to work independently and
remedy the ones that are sticking. The course is looking good and we
are within budget.
Savannah
Oaks clubhouse... It appears the events are mostly doing well with
trivia, vino van go, and the firefighters golf outing had a big
turnout. The Labor Day two man scramble showed all carts used. First
place tied with Jim Brefeld and Steve Johnson tying with Tom Gray and
Mike L. There was a playoff with Jim and Steve taking first.
Savannah
Oaks clubhouse hours were discussed. With the course closing November
first the clubhouse hours will change to 4 p.m. To midnight Friday
and Saturday, Sunday 11 a.m. To 9 p.m., and Monday 4 to 9. The
clubhouse will close for the season January 1, 2016 until April 10.
The commission asked to keep the clubhouse open through the winter
for planned activities. This was tried last year and was not feasible
plus the closing is budgeted for January one. The board decided to
close on the planned date.
The
Outpost information gathering continues with plans now in hand for
discussion. The plans call for the new Outpost to be built on the
existing foundation with as much as possible of the frame salvaged.
There will be a new attractive higher roof line with a more open
interior partially vaulted. The plans show an attached pavilion
extending from the back of the structure. The plans are out for bids
to see if this is something that will fit our needs as well as our
budget. From there modifications will be made. Nothing is final at
this point. It is all discussion.
There
was discussion of whether or not to allow repossession companies into
our gated community. They used to be allowed in with a Sheriff's
Deputy escort but the escort is no longer available. The State's
Attorney indicates we do not have to allow them entry. It was decided
with notification from the Sheriff's office the repossessors are
coming and proper paperwork when they arrive they will be allowed to
make repossessions. We do not want to become a haven for those not
paying their debts.
Resolutions
were on the table for purchase of the paint and chemicals needed to
get our pool back up to par with muratic acid and Zeron white paint
in the amount of about $7,000.00 The board approved.
Another
resolution was on the table involving replacement of windows in the
pool house. The structure is in disrepair and the board made the
decision to table this purchase until decisions are made regarding
renovation of the pool house in general.
Caledonia
Road clean up is the responsibility of your board. It has not been
mowed for some time and weeds are waist high. It was reported the
mowing was accomplished today so I am going to look at the road
tomorrow and see if it is mowed to the point of being able to access
the debris. If so I will contact the board for a time to accomplish
this task.