BOARD MEETING
NOTES... October 17, 2017
Open Forum consisted of myself publicly thanking Chief Wood for helping my son get off the floor after another fall. I was out of town and he came to help in my place. I very much appreciated it.
A P.O. Asked about removing the thruster posts from the dip inlet this year so the kids could ice skate. A question was raised about why we are changing the roof line on the Outpost rather than saving money keeping the same roof line. Another question was about restaurant equipment for the S.O. Clubhouse and a couple adjacent buildings.
Finance Commission reports our standing at the end of September is Operating Cash $1,903,497.54, Operating Investments $400,162.65, Reserve Investments $3,574,768.77. Total Investments $3,974,921.42 and Total Cash $5,878,418.96.
We are currently under budgeted expense by $94,227.36 and over revenue budget $51,219.47, meaning we came out “to the good” by $150,448.83 this fiscal year through the end of September.
Accounting adjustments for September equal $470.60 due to rental properties not currently rented. Write-offs for the month total $557.98.
Lake Management indicates the lake level is down and weeds seem to be growing again. Leaf collection will be November 4 and 18. Show up at maintenance at 9 to help out. Budget requests include more money for additional bioswale plantings, a dock extension behind the Rec Center, and lake treatments by Clarke Aquatics. Fish stocking will be 750 Small Mouth Bass, 1245 Crappie, and 2000 Walleye. The kid's fishing tournament will be held June 10, 2018 from 10:30 to noon (just before Lake/Links).
The Golf Commission asks for $10,00 for another grounds person, $3,500 for a storage building with refrigeration, $6,500 for a pole building so carts can be out of the weather. They would like the kitchen equipment from the restaurant for their use. They would like the Clubhouse open all year. This will be discussed in the Board's upcoming budget meeting.
The Golf course report shows the losses are $28,993 less than last year so we are gaining on it but the savings are from expense reductions, not revenue growth, so as with golf courses in general it is a tough market.
The Rec. Commission says After School is averaging 19 to 23 kids, Yoga has 5, Cardio Drumming has about 6, Karate 7 kids and 7 adults. Go Glo Run had 32 walkers meaning $160.00 revenue and spent $205.77 to run the event. Bunco has 16 participants in September.
Events went over the Lake/Links event and there was substantial dissention regarding the change of date which took the date used prior by Vino/Vintage. First Responders Picnic will be after the Fourth of July parade. Turkey Bingo will be November 17th. Dandy Donuts (Dan and Mary) will be supplying the food at no cost (thank you) and any donations will go to the fireworks fund.
The Roads Commission had no meeting but Randy indicated there werer two miles of noicrosurfacing, 1.6 miles of two inch overlay, 3.2 miles of shouldering work. Culverts were also repllaced.
The Golf Course report from Tom Schneider says lack of rain had become a problem and watering has increased. The greens look good but the tees and fairways are not as good as they would like. The tees will be aerated and wetting agent used to impove the functionality. Greens have been aerated.
The Board discussed what to do with the restaurant space that is soon to be vacated. It was decided since it is not a viable space for a restaurant we will sell all the unneeded equipment and set up a catering kitchen area, needing little changes to the existing space. &&&&&&&&
The Outpost ADHOC recommends to the Board remodeling the Outpost as was suggested at the last Board meeting rather than tearing it down and replacing it. (This was the proposal obtained by the board that was within budget) They also would like to have a town hall for P.O. Input.
The Outpost remodel was again discussed. The board decided to see if there are better costs avilable if we were to skip the roof tear off and profile replacement. We will see the cost variences before going for blueprints and possibly proceeding.
Savannah Oaks Clubhouse reports there have been some complaints about the shorter hours and the tees being too hard. The Labor Day tournament went well with 19 men and one lady participating. First place was a tie so the prize was split. Pub Trivia had a good turn out. The Halloween Party will be October 28 starting at 8 p.m.
A resolution was passed funding the emergency culvert replacements from the replacement reserves.
A resolution was passed covering maintenence truck installation of a carbon steel bed floor overlay. Cost is from replacement reserves.