Board meeting
notes... December 20, 2016
Open forum for property
owners had no participants
The AQUA update had no new
information on upcoming projects.
Finance Commission Finance
Commission reports the Finance meeting was cancelled this month due
to the crash of our TOPS finance program. It took several days to get
the program on line again and it was impossible to pull everything
together prior to the board meeting. Everything is looking fine but
no report can be generated for this post due to the timing.
Our new Accounting Manager
is now in place. Her name is Cindy Childress.
Accounting adjustments
for November equal $772.32. Write offs for the month are $944.66
Lake Management reports
the blue/green algae is gone. Wendler has started the drainage survey
project. The Clark weed treatment proposal and mapping report are
expected soon.
Events reports the Fall
Festival has been cancelled at this point and it will be determined
later if it should be resurrected. Dandy Donuts will be planning
Laketoberfect including a chili cook off. Consideration was given to
combining a First Responders Picnic with a Lake/Links event. (I
think the combination is a great idea. We are beginning to have so
many events it is getting out of hand.) Turkey Bingo had about 75
attendees. Around 140 tickets were purchased for Breakfast with
Santa. Valentine Bingo on February tenth is in discussion.
The Roads Commission
wishes to have an engineer check Candlewick Drive by Fishermen's Cove
to make repair recommendations and indicate the cause of the dip in
the road. The goal for next year will be two more miles of
micro-surfacing and at least one more mile of overlay. (overlay
means full resurfacing over the existing asphalt as you saw last
summer) Last summer's road work
cost about $236,000.00 and came in under budget. The commission is
looking at areas of high shoulders, low spots, wash outs and the like
as hot spots for next year's work.
Communication Commission
discussed newspaper print dates. Online photo voting for best picture
winners will start in January.
The Golf Commission
suggests the floor of the clubhouse should be cleaned on a more
regular basis plus a professional cleaning twice per year. Survey
card results are being compiled to find what course users want to
see. The next meeting will be February 8th to set dates
for tournaments. More commission members are needed.
The Rec Commission
mentions the program participation has held pretty much steady.
November 11 Bunco had 24 participants. Twenty people attended the
bird feeding presentation December 11th. The Biggest Loser
weight loss contest will begin in February. Polar Plunge is planned
for April 1 for all the crazies. (I will not be there!)
The Outpost rebuild was
again discussed with those involved indicating they are getting
alternative estimates in an attempt to get the replacement cost more
in line with an acceptable number. More information to follow as it
develops. (I am
glad to see they are working to conserve your replacement reserves as
it should be. Good for them. Your replacement reserves are in great
shape and need to remain that way.)
Savannah Oaks clubhouse
reports Vino Van Gogh on November 5 crashed and burned this time.
(are we doing this too often?) November
12 featured a D.J. And there was a decent turn out. Pub Trivia drew
35. Golf carts have been picked up for the winter. The clubhouse
wraps it up with a New Year's Eve party the 31st.
That's it until spring!
Savannah Oaks reports the
course has been put to bed for the winter with the lines blown and
snow mold protection sprayed on the greens. Painting and equipment
maintenance is in progress getting ready for spring.
Maintenance reports
everything is set for winter and the trucks are ready to go as
witnessed by the handling of a couple snow events already this year.
A resolution was passed to
repair the broken plumbing under the cement for the baby pool in the
amount of $22,000.00. (This is another unexpected cost that will
affect our budget next year just as with the professional milfoil
spraying that will run even more than the pool repair. These are
necessary expenditures to keep our amenities functional. Remember the
round number I use... $24,000 in expenditures equals $10.00 in dues.
It all adds up!)
Be sure to watch for official
minutes printed in your Candlewick Paper.
